Inventory Control Specialist

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Reports to: Business Operations Director
School/Department: Operational Support Services Division
Pay Grade: Manual Trades/MT7
Work Days: 261
Wage/hour status: Non-Exempt
Created/revised: March 2022
Primary

Purpose:

Provides coordination and management oversight of inventory and procurement requirements to ensure safe and efficient procurement, storage and distribution of parts, supplies and equipment to include the tool room.

• High school diploma or GED
• EPA Universal certificate or ability to get an EPA refrigerant handling and usage certificate within 6 months of hire.
• Must have ability to clear a criminal background check along with a drug test administered upon employment and be subject to random drug testing.

• Knowledge of inventory software such as School Dude.
• Knowledge of barcode equipment.
• Knowledge of basic accounting, purchasing, and accounts payable, processes, and procedures.
• Skill in providing inquiring users with outstanding customer care and service at all times.
• Skill in the use of keyboarding, Microsoft Word, Excel, Financial/Inventory systems, Windows Operating System, and G-Suite applications (Gmail).
• Skill in conducting reconciliation, reviewing account balances, and generating reporting.
• Skill in using proper telephone etiquette and customer service techniques in a fast, friendly, and flexible manner.
• Ability to interact effectively with customers, team members and vendors.
• Ability to critically think in detecting, analyzing and resolving inventory and procurement related problems.
• Ability to identify and organize tickets according to priority and process orders to appropriate support personnel.
• Ability to maintain confidential and sensitive information.
• Ability to multi-task and process a high volume of equipment deliveries.
• Ability to adapt to rapidly evolving technology and environment.
• Ability to perform duties with attention to detail, speed, accuracy, follow-through, courtesy, cooperativeness and work with minimum supervision.
• Ability to comprehend complex systems and technical information and explain effectively to a wide variety of stakeholders.
• Ability to prioritize tasks and coordinate multiple projects to meet specific deadlines.
• Ability to maintain professional behavior, appearance, and work ethic to represent the school district in a positive manner at all times.
• Ability to communicate effectively verbally and written utilizing tact and diplomacy and maintain effective working relationships with district personnel, campus administration, and the general public.

• Three (3) or more years’ experience in warehouse operations preferred, with a background in material handling, purchasing, and stock control.
• Experience work setting in a large maintenance department preferred.

• Request, obtain quotes, receive, process and distribute equipment and supplies.
• Conduct self-audits of items and establish reorder points for purchasing & stocking efficiencies and be prepared for annual audit performed by District’s Internal Audit Department.
• Research and analyze product and pricing information to ensure cost efficiencies.
• Manage inventory to ensure adequate levels of equipment and supplies are maintained.
• Manage the receipt of all shipments. Process receiving, discrepancies, and damaged parts reports as needed. Call vendors for copies of invoices when necessary.
• Transport inventory to various locations manually and by operating mechanical equipment, including fork‑lift, pallet jack, and handcart.
• Load and unload delivery trucks by hand, pallet jack or forklift.
• Deliver items received by the tool room to proper personnel or department on a daily basis.
• Establish, communicate and adhere to sign in/sign out procedures for equipment, trailers and tools.
• Maintain the inventory module of the School Dude work order system for entering, maintaining inventory levels and establishing reorder points.
• Initiate procurement requests to maintain proper stocking levels and fulfill special supply and equipment needs.
• Reclaim refrigerants from drinking fountains and R‑22 tanks.
• Research, quote, submit, order,…