Office Coordinator

Overview

Libra Solutions seeking a proactive Office Coordinator to support day-to-day operations in our Huntersville, NC office and remotely support our Denver, CO office. This role is ideal for someone who is highly organized, takes initiative, and is comfortable managing a wide range of responsibilities with minimal supervision. This position is based in our Huntersville, NC office.

• Manage visitor access and office entry for both Huntersville and Denver locations.
• Maintain office security protocols and coordinate with building management as needed.
• Answer, screen, and route incoming phone calls.
• Accept/sign for deliveries; distribute incoming mail and packages.
• Monitor and replenish office supplies, first aid essentials, and kitchen inventory; track related expenses.
• Oversee maintenance of kitchen appliances and coordinate with vendors and external providers.
• Ensure office is presentable; clean, organized, and welcoming.
• Serve as liaison with building management for maintenance and facilities-related issues.
• Arrange travel and accommodation for executive team members and candidates.
• Support planning and coordination of onsite meetings, team lunches, and occasional events.
• Provide executive support including food orders, expense handling, and event planning.
• Perform general administrative and executive support.
• Assist with onboarding tasks.
• Support special HR projects on an as-needed basis.

• High School or GED required.
• Previous experience in office coordination, facilities, or administrative support preferred.
• Strong critical thinking and problem-solving skills.
• Self-motivated with ability to work independently and manage multiple priorities.
• Excellent verbal and written communication skills.
• Friendly, approachable, and customer-focused demeanor.
• Be customer-focused and a team player. Comfortable using technology to manage remote access and vendor tools.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.).

• Libra Solutions offers competitive compensation, benefits that include health, dental and vision plans, 401(k) plan with company matching, Flexible spending accounts and paid time off.

• Entry level

• Full-time

• Administrative