Administrative Assistant

Summary

This position is ideal for individuals who are eager to learn and develop administrative skills. The role involves a variety of tasks across accounting, customer service, and sample management. Based on the candidate's abilities, the responsibilities may be expanded over time.

Accounting Support
:

• Assist with posting payments and processing financial transactions.
• Gather accounts payable documents and upload them to the accounting firm’s system.
• Print and send out checks as needed for various payments.

Sample Management
:

• Assist with sending samples to potential and existing customers.
• Prepare samples for shipment by applying labels and organizing them for delivery.
• Record sample inventory and provide reports when additional samples are needed.

Customer Service
:

• Answer phone calls and assist with order taking.
• Create and manage sales orders in the system.
• Generate invoices for customer orders and ensure proper documentation.

• Previous experience is not required, but a strong willingness to learn is essential.
• Strong organizational skills and attention to detail.
• Good communication skills, both on the phone and in writing.
• Basic computer skills (Microsoft Office, Google Suite, etc.).
• Ability to work independently and as part of a team.
• Comfortable with managing multiple tasks and responsibilities simultaneously.