Project Coordinator

Benefits

• Bonus based on performance
• Employee discounts
• Opportunity for advancement
• Paid time off
• Training & development

Project Coordinator

Location:

Huntington, NY (On-Site) Status:
Full-Time

Reports to:

Founder/Business Manager

Suite Pieces is a luxury design destination where full-service interiors, curated furnishings, and artisan craftsmanship come together. With over a decade of legacy and a bold vision for national growth, we specialize in transformative design experiences, custom upholstery, and elevated retail offerings.

As we scale, we’re building the internal systems to match our creative ambition — and we’re looking for a proactive, detail-oriented Project Coordinator to help us bring our design work to life, on time and on budget.

We are seeking a sharp, organized, and execution-focused Project Coordinator to own the purchasing, scheduling, and coordination of custom goods — from design approval to delivery. You’ll manage vendor communication, track orders, follow up on lead times, and ensure everything lands exactly when and where it’s supposed to.

This is a backend powerhouse role — perfect for someone who loves bringing plans to life, thrives in spreadsheets and checklists, and wants to grow into a strategic operations role over time.

• Place and track all orders for furniture, fabrics, wallpaper, trim, upholstery, and accessories
• Manage purchase orders, vendor confirmations, and internal documentation
• Follow up with vendors to confirm ship dates, resolve issues, and expedite timelines as needed
• Log and track all goods by project/client in an organized system

• Liaise with upholstery shops, drapery workrooms, refinishing vendors, and installers
• Schedule fabrication, pickup, and installation windows
• Ensure vendors receive accurate specs, materials, and payment
• Resolve vendor delays, damages, or miscommunications quickly and professionally

• Build internal timelines from order to delivery to install
• Coordinate install schedules with clients, installers, and the design team
• Communicate status updates clearly to the internal team (and clients, if needed)
• Ensure all parts and materials are ready before install days — no missing pieces

• Ensure vendor payments are submitted on time
• Work with bookkeeping team to reconcile invoices
• Flag margin issues or overages before they become problems
• Help refine SOPs as you go — documenting better ways to do things

• 2–4 years experience in project coordination, purchasing, operations, or design support
• Familiarity with the design industry, upholstery, or custom fabrication (a big plus)
• Highly organized, with strong follow-through and attention to detail
• Excellent communicator — with vendors, team, and clients
• Skilled in spreadsheets, order tracking, and digital tools (Google Suite, Asana, Trello, etc.)
• Calm under pressure; proactive about problem-solving
• Eager to grow into a bigger role — COO, Operations Lead, or beyond

• Be part of a growing, creative brand with an ambitious future
• Learn the operations behind luxury design, custom goods, and scaled execution
• Work closely with leadership and play a direct role in bringing our projects to life
• Gain visibility and mentorship toward a bigger operational leadership path