Purchasing Administrator

Purchasing Administrator

We are looking for an experienced Purchasing Administrator to oversee the procurement operation for our company, including our retail and interior design department. In this position you coordinate with every department to determine what they need in terms of supplies, equipment, and raw materials. You research vendors to get the best price, submit purchase orders to their distribution center, and handle the invoicing process with regards to verifying costs, shipping & payments.

This requires both vendor management and data entry skills, as you must closely track every order and payment. Our ideal applicant has a bachelor's degree in business and several years of supply chain experience. You should also be comfortable working on a Mac and within different apps & programs.

• Collect orders from all departments
• Research vendors & negotiate pricing & invoices
• Submit purchase orders & track from order to completion
• Reconcile invoices & make sure vendors are paid on time
• Log all communication about orders in our CRM program
• Receive and inspect merchandise as it arrives in the showroom
• Pack orders to be shipped out to vendors & customers
• Handle returns & damages with efficiency & accuracy
• Develop new systems to increase productivity & precision
• Provide excellent customer service to customers & team members when communicating about orders, repairs or damages

• Excellent communication & negotiation skills
• Aptitude for numbers, measurements & basic math skills
• Proficiency working with computers (Microsoft Excel, POS systems, CRM Programs, Apple products & Apps)
• Bachelor's Degree in Business and/or 3-5 years experience
• Ability to handle a fast‑paced retail environment with composure & poise
• Possess a Valid Driver's License
• Ability to lift 15-20 lbs.
• Ability to manage time effectively
• Knowledge of the interior design & home decor industry

Mid‑Senior level

Full‑time

Purchasing and Supply Chain

Retail