LAUNCH Program Administrative Assistant

Level: Experienced,

Job Location:

Huntsville, AL 35802, Position Type:
Full Time, Education Level: High School Diploma,

Travel Percentage :
Up to 25%,

Job Shift: 1st Shift (Monday-Friday), Job Category:
Admin
- Clerical,

Job Description:

The LAUNCH Administrative Assistant provides receptionist and administrative support duties of moderate complexity for the LAUNCH Team. Knowledge of Microsoft Office and proficiency with computer applications is required, along with customer service experience. This position will be working Monday
- Friday, 8:00AM - 5:00PM.

• Answer phones, route calls, and take messages for staff.
• Develop flyers, promotional pamphlets and other media for the public.
• Compile, maintain and submit reports in a timely fashion as required.
• Maintain records in regard to program financials, budget, budget projections for grant proposals.
• Calculate budget line items, salary and fringe amounts
• Train new staff on submitting required information and forms.
• Assist manager in event preparations and other administrative tasks.
• Retrieve payroll data to ensure accurate calculations submitted regarding LAUNCH employee information.
• Ensure payment is received on submitted, approved invoices.
• Work closely with the accounting manager regarding submitting monthly reports on expenditures.
• Submit updated information to the program manager for submission of contract amendments.
• When needed, transport clients to events.
• Keep program manager informed of all program concerns, issues, liabilities, etc.
• Attend meetings, training courses and LAUNCH sponsored events.
• Complete other duties as assigned.

This job description is only a summary of the typical functions of the job and is not designed to be an exhaustive or comprehensive list of all possible duties, tasks, or responsibilities that are required of the employee as they may change, or new ones may be assigned at any time with or without notice.

• High School Diploma or equivalent
• Experience with grant writing preferred
• Excellent 3-year driving record & reliable transportation
• Excellent verbal and written communication skills
• Good organizational and documentation skills
• Familiar with computers and Microsoft Office Suite
• Customer Service experience

• Competitive medical, dental, and vision premiums
• State Retirement participation through RSA plus an optional 457b plan with a company match
• Nine (9) paid holidays throughout the year
• Ability to continually accrue up to 15 days of PTO a year (unused rolls over)
• Company-paid Group Life and AD&D insurance and Long-Term Disability
• Licensure reimbursement
• Tuition discounts through learning partnerships with Athens State University, Capella University, and Wallace State Community College

We are compassionate towards those impacted by behavioral health disorders.

We are dedicated to one another through collaboration and teamwork.

We are optimistic problem-solvers who do what it takes to get the job done.