Procurement Specialist

Department: Operations / Supply Chain
Reports To: Senior Procurement Specialist
FLSA Status: Exempt (Salaried)

Location: On‑site (Huntsville, AL)

The Procurement Specialist supports the procurement and purchasing function by assisting with sourcing, purchasing, vendor coordination, and inventory activities. This role is ideal for an early to mid‑level career professional seeking hands‑on experience in a manufacturing and engineering environment while learning best practices in cost control, supplier management, and procurement compliance. This position works closely with engineering, manufacturing, finance, and operations teams to ensure materials and services are purchased accurately, timely, and in alignment with company policies.

• Create, process, and track purchase orders (POs) in the company’s ERP or purchasing system
• Ensure accuracy of pricing, quantities, lead times, and delivery requirements
• Follow up with vendors to confirm orders, shipment dates, and delivery status
• Resolve discrepancies related to pricing, quantities, or invoices in coordination with Finance

• Assist in maintaining approved vendor lists and supplier documentation
• Communicate with suppliers regarding quotes, availability, lead times, and basic contract terms
• Support supplier onboarding activities, including collecting W‑9s, certifications, and required documentation

• Monitor inventory levels and assist with reorder planning to prevent shortages or excess
• Coordinate with manufacturing and engineering teams to understand material needs and priorities
• Support cycle counts, inventory reconciliation, and materials tracking as needed

• Ensure purchasing activities comply with company policies and internal controls
• Maintain organized procurement records, contracts, and purchase documentation
• Support audits or internal reviews related to purchasing and inventory

• Assist with procurement reporting, metrics tracking, and data entry
• Identify opportunities to improve purchasing processes, organization, or supplier communication
• Provide general administrative support to the procurement function as assigned

• Bachelor’s degree in business, Supply Chain Management, Finance, or a related field
  or equivalent combination of education and relevant experience
• 1–2 years of experience in purchasing, procurement, supply chain, or a related role in a manufacturing or production environment
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Excel, Word, and Outlook (basic understanding of VLOOKUP and XLOOKUP and other excel functions)
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment
• Strong written and verbal communication skills

• Experience in a manufacturing, engineering, or technical environment
• Exposure to ERP or procurement systems
• Basic understanding of procurement, inventory control, or supply chain principles
• Interest in developing a long‑term career in procurement or supply chain management

• Accuracy and attention to detail
• Time management and prioritization
• Professional communication
• Problem‑solving and follow‑through
• Willingness to learn and adapt

• Primarily office‑based with occasional time spent in manufacturing or warehouse areas
• Ability to sit for extended periods and use a computer
• Occasional lifting of light materials or files (up to 25 lbs)

This role offers clear development opportunities, including exposure to:

• Supplier negotiations and sourcing strategies
• Cost‑control and spend analysis
• Contract administration
• Cross‑functional collaboration within manufacturing and engineering teams