Associate Proposal Coordinator

Title:

Associate Proposal Coordinator

Program

Summary:

K 's Defense and Technology Solutions (DTS) business unit delivers comprehensive engineering and technical solutions across the lifecycle of military systems on land, at sea, in the air, and in space. By integrating emerging technologies with deep platform expertise, K  enhances mission effectiveness on a global scale. With capabilities in digital engineering, RDT&E, cyber, AI, modeling and simulation, and rapid prototyping, K  provides innovative solutions that drive defense and security advancements.

Job Summary:

K  is seeking an Associate Proposal Coordinator with experience in a DoD contracting environment to join our team. The role requires exceptional organization skills, strong interpersonal abilities, and a customer service-oriented mindset to manage and coordinate proposal development efforts effectively. The ideal candidate will ensure compliance with proposal requirements, collaborate with cross-functional teams, and contribute to high-quality, competitive submissions.

Roles and Responsibilities:

* Coordinates the administrative aspects of the proposal process and in some cases manages the proposal team. Works with multiple functional and operational personnel in a deadline driven environment to develop compliant, winning proposals in response to government Requests For Proposal (RFP).

* Coordinates the requirements of many proposals/proposal teams at once, acting as the manager for subcontract proposals and the assistant to the manager on prime proposals.

* Works with business development capture managers to formulate teams with other companies and may compile past performance research. Searches SAM.gov and works with internal company POCs to obtain RFP documents.

* Reviews and interprets RFP requirements and understands the proposal process. Prepares compliance matrices as needed. Works independently or with the proposal manager to guide the technical team toward successful proposal completion.

* Maintains configuration control of documentation and access to the proposal management system. Coordinates data calls for information from other companies as well as data from within K . Coordinates and prepares past performance requests from current and previous government customers. Works with the proposal manager to select color team reviewers and schedules and participates in color team reviews.

* Builds response templates for proposal writers as well as edits and formats proposal documents for compliance with company styles and RFP requirements. Coordinates white glove review and production of final product for submittal. Hard copy submittal includes coordination of covers, binders, tabs, etc. with graphics and production personnel, as well as the coordination of delivery.

* Ability to edit and correct grammar in existing documents

The Associate Proposal Coordinator supports the Proposal Manager to ensure the proposal process runs smoothly and the response team stays on schedule by:

* Supporting ad hoc activities as needed by Proposal Manager and fills in as Proposal Manager in their absence. Some ad hoc writing responsibilities could be expected

* Communicates with the Proposal Manager regarding schedule, meeting agendas, status of tasks, outstanding assignments, pending deadlines, and other potential requirements as necessary

* Reviewing DRFP and FRFP documents thoroughly upon release; creating change documents highlighting changes from amendments, etc.; paying close attention to all instructions related to proposal preparation, production, submission, and delivery

* Developing and maintaining/updating supporting documents, such as the PMC User List and the Color Team Reviewer List; developing and updating proposal response templates according to the FRFP

* Attending virtual and in-person proposal meetings; hosting meetings if necessary; printing needed documents for in-person meetings; presenting proposal process information to response team during kickoff(s) (to include information about graphics process, the PMC etc.); providing any necessary training to response team for processes and tools

* Supporting the professional look and feel of…