Proposal Writer

Overview

Proposal Writer

LOCATION: Remote-US

JOB STATUS: Full-time

CLEARANCE: Secret or higher (Ability to Obtain & Maintain)

TRAVEL: As Needed

Astrion has an exciting opportunity for a skilled and versatile Proposal Writer to craft compliant, compelling, and persuasive proposal content in support of defense and national security pursuits. Proposal Writers are assigned to author any section of a proposal - including technical approaches, management approaches, past performance, resumes, and required plans (e.g., Subcontracting Plans, Small Business Participation Plans, Quality Assurance Surveillance Plans).

Writers work closely with Subject Matter Experts (SMEs) to translate technical and operational information into clear, customer-focused narratives that address requirements and evaluation criteria.

The Proposal Writer must be outcome-focused, with a bias for action in developing content under tight deadlines. Fluency with leveraging technology and AI-enabled tools to support drafting, compliance checks, and quality improvements is a strong differentiator.

• Education & Experience
  • Bachelor's degree in English, Journalism, Communications, Business or related field
  • 3-7 years of professional writing/editing experience; prior proposal writing experience in Federal/DoD contracting strongly preferred.
• Technical & Professional Skills
  • Demonstrated ability to write persuasive, compliant, and evaluator friendly proposal content.
  • Strong interviewing skills to extract content from SMEs and translate into clear narratives.
  • Proficiency with Microsoft Word, SharePoint, Teams, and Adobe Acrobat; experience with proposal collaboration platforms.
  • Familiarity with Shipley/APMP best practices preferred.
  • Fluency in leveraging AI-enabled writing tools to improve efficiency, compliance, and quality is a plus.
• Collaboration & Communication
  • Strong interpersonal and teamwork skills; able to collaborate across disciplines and geographies.
  • Excellent attention to detail with the ability to manage multiple tasks in a deadline-driven environment.
  • Clear, concise communicator with ability to influence through writing and dialogue.
• Other Requirements
  • U.S. citizenship required; ability to obtain a clearance may be needed depending on program requirements.

• Proposal Content Development
  • Author assigned proposal sections in alignment with RFx requirements, compliance matrices, and proposal schedules.
  • Develop clear, persuasive, and compelling narratives that articulate Astrion's value proposition, win themes, features, and benefits.
  • Synthesize SME input, solution details, and corporate capabilities into compliant proposal content.
  • Draft content for technical, management, staffing, past performance, and required plans, tailoring style and messaging to customer requirements.
• Collaboration & Integration
  • Partner with Proposal Managers, Proposal Coordinators, Graphic Artists, and SMEs to ensure integrated, consistent proposal products.
  • Participate in storyboarding and solution development sessions to shape content early in the proposal lifecycle.
  • Support color team reviews (Pink, Red, Gold), adjudicating feedback, and revising sections per recovery plans.
  • Provide timely drafts and updates, maintaining version control across working documents.
• Compliance & Quality
  • Ensure all authored content is responsive, complete, and compliant with RFx requirements.
  • Apply formatting, style guides, and corporate templates to ensure consistency and readability.
  • Conduct self-checks and peer reviews to minimize rework and improve efficiency.
  • Incorporate win themes and discriminators into content to strengthen competitiveness.
• Execution Excellence
  • Maintain a bias for action, working proactively to anticipate needs, remove blockers, and keep sections on track for deadlines.
  • Support finalization of documents in collaboration with Proposal Manager and Proposal Coordinator, ensuring accuracy and completeness.
  • Apply technology and AI-enabled tools to accelerate content development, editing, and compliance checks.