Accounts Payable and Expense Supervisor

Bristol Bay Government Services Group (BBGSG), LLC is a seeking an Accounts Payable and Expense Supervisor for a multi-company government contractor using Deltek Costpoint. Qualified candidate will be responsible for overseeing the daily operations of the AP department, ensuring timely and accurate processing of payments, maintaining compliance with government regulation, such as FAR and Federal Travel Regulations (FTR), and leveraging the Costpoint system effectively.

• Manage and Supervise the Accounts Payable team, including hiring, training, performance reviews, and task allocation to ensure deadlines are met.
• Coordinate with other departments (Operations, Finance, Procurement, Project Management, and Contracts) to resolve invoice and payment discrepancies.

• Oversee the accurate and timely processing of high-volume vendor invoices, expense reports (through Deltek Costpoint T&E module), and check requests.
• Review and Approve vouchers, payment batches (ACH, wire transfers, checks), and complex invoices for accuracy and proper authorization.
• Manage the vendor master file, ensuring complete and accurate data, including W-9s, banking information, and address verification (often involving the Vendor Maintenance process in Costpoint).
• Conduct and review monthly reconciliations of AP subledger to the General Ledger (GL) and reconcile vendor statements to resolve discrepancies.
• Ensure Proper Coding of invoices to the correct general ledger accounts, projects, organizations, and contract references within Costpoint.
• Ensure Compliance with applicable financial regulations, company policies, and government contracting rules, notably the Federal Acquisition Regulation (FAR) and FTR.
• Manage the year-end 1099 reporting process to ensure accurate and timely filing, adhering to IRS and regulatory requirements.
• Maintain and enforce strong internal controls over the entire procure-to-pay process to safeguard company assets and ensure audit readiness.
• Support Internal and External Audits (including DCAA audits) by providing requested documentation, analysis, and explanations of AP processes and transactions.
• Serve as a Subject Matter Expert (SME) for the Accounts Payable, Vendor, and Time & Expense modules within Deltek Costpoint.
• Identify and Implement process improvements and best practices within Costpoint to optimize efficiency, accuracy, and internal controls.
• Troubleshoot system issues related to travel authorizations, expense reports, invoice entry, voucher posting, payment processing, and vendor setup.
• Collaborate on system upgrades, patches, or integration of new modules/systems related to AP.

• 5+ years of Accounts Payable experience, with at least 2 years in a lead or supervisory role.
• Extensive, hands‑on experience with Deltek Costpoint (specifically AP, Vendor, and T&E modules) is preferred.
• Prior experience in the government contracting industry is mandatory, including familiarity with FAR and Federal Travel Regulations.

• Strong Leadership and Management skills.
• Expert Knowledge of Accounting Principles and internal controls.
• Exceptional Attention to Detail and organizational skills.
• Advanced Proficiency in Microsoft Excel for analysis and reporting.
• Excellent Communication and interpersonal skills for interacting with vendors, employees, and management.
• Able to operate in a fast‑paced, high‑volume and multi‑company environment.

BBGSG offers a competitive benefits package to include: paid holidays, paid time off including sick and vacation leave, medical, dental and vision insurance, flexible spending accounts, short and long term disability, company paid life insurance, 401(k) with a company match and discretionary profit sharing and tuition reimbursement.