Administrative Assistant III - Office Inspector General

Administrative Assistant III – Office of the Inspector General )

Organization:
Office Inspector General

Primary

Location:

Huntsville, Texas, 1012 Veterans Memorial Parkway, 77320

Schedule:

Full-time

JOB SUMMARY

Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS

• Participates in planning and execution of an agency program; assists in the development of administrative and technical assistance policies and procedures; responds to inquiries regarding rules, regulations, policies, and procedures; and reviews and seeks solutions to problems.
• Prepares and disseminates information concerning agency programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and documents; and maintains filing, record keeping, and records management systems to include automated information systems.
• Compiles and enters data for charts, graphs and databases, makes calculations, and prepares reports; assists in preparation of presentations for administrative and executive meetings; and researches, composes, designs, and edits agency publications to include brochures, forms, manuals, and charts.
• Coordinates work with departments of the agency; and provides liaison with departmental staff and law enforcement agencies.
• Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

MINIMUM QUALIFICATIONS

• Education:
  
  Graduation from an accredited senior high school or equivalent or GED.
• Experience:
  
  Two years full‑time, wage‑earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from an accredited college or university may be substituted for each six months of experience.
• Training:
  Must have or be able to obtain a certificate of completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training within six months of employment. Must maintain TLETS access eligibility.
• Skills:
  
  Knowledge of office practices and procedures; ability to communicate ideas and instructions clearly and concisely; ability to coordinate with staff and external parties; ability to interpret and apply rules, regulations, policies; problem‑solving skills; ability to prepare and maintain complex records in an automated system; computer proficiency including Microsoft Office Suite; typing rate 45 wpm (preferred).

ADDITIONAL REQUIREMENTS

• Ability to walk, stand, sit, kneel, push, stoop, reach above shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle and motor equipment.
• Conditions:
  
  working inside, around machines with moving parts, radiant and electrical energy, closely with others, alone, protracted or irregular hours, and traveling by car, van, bus, and airplane.
• Equipment used: computer, calculator, copier, fax machine, telephone, dolly, automobile.

APPLICANT INSTRUCTIONS

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment history, including job titles, names of employers, dates of employment, supervisor’s name and phone number, and a description of duties performed, whether full‑time or part‑time, and hours per week. If any of this information is not provided, your application may be rejected as incomplete.

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted. Outside applicants will be required to submit to pre‑employment drug testing as a condition of employment.

CONTACT

Email: OIG.HRas.gov

EEO STATEMENT

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.