Specialist IV - Contract Specialist

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Requisition

S

Title

Specialist IV - Contract Specialist

FLSA Status

Non-Exempt

Hiring Salary

This position is a pay grade 09. Please see Pay Grade Table at https://pa-hrsuit

Occupational Category

Technical/Para-Professional

Department

Procurement

Division

Division of Finance and Operations

Open Date

11/24/2025

Open Until Filled

Yes

Educational AND Experience Requirements

• Bachelor’s degree in a related field.
• Two years of relevant contract/procurement experience or in a related field.
• Must currently hold or will be required to obtain a Certified Texas Contract Developer (CTCD) and a Certified Texas Contract Manager (CTCM) certification within six months of hire date.
• Previous experience in higher education or public sector procurement preferred.
• Experience with electronic procurement systems (e.g., Jaggaer) preferred.

Nature & Purpose of Position

Performs highly advanced specialist work in drafting, editing, and managing contracts to ensure compliance with State of Texas and University procurement rules, policies, and procedures. Maintains a high standard of customer service to internal departments and external vendors.

Primary Responsibilities

• Assist the Contract Manager for Procurement and Business Services with contract-related duties.
• Review, edit, and ensure compliance of all contracts for the University and any contracts for other Institutions of Higher Education covered by outsourced services managed by SHSU.
• Update contract records in SHSU’s eProcurement system.
• Negotiate and edit contracts with suppliers and coordinate legal review with TSUS Office of General Counsel.
• Respond to Open Records requests.
• Edit procurement documents such as Requests for Proposals (RFPs), procurement policies, etc.
• Ensure compliance with contract administration policies across campus, including risk assessments and monitoring plans.
• Identify process improvements to enhance contract lifecycle management and compliance.
• Monitor contract performance, expiration dates, and renewals to ensure timely actions.
• Provide guidance to campus stakeholders on contract policies, procedures, and best practices.
• Perform other related duties as assigned.

Other Specifications

• Requires detailed knowledge of university infrastructure, policies, and procedures.
• Requires knowledge of required State of Texas contract clauses and terms & conditions.
• Must have independent judgment and be confident in working with suppliers, end users, legal teams, other Institutions of Higher Education, etc.
• Must have ability to effectively provide oral and written communication to negotiate contract terms and conditions.
• Must be proficient in Microsoft Word for drafting, editing, and tracking changes to contracts, and be proficient in ERP systems.
• Requires exceptional attention to detail and ability to interpret complex legal and policy documents.
• Requires a demonstrated ability to establish congenial work relationships and to communicate effectively within department and workgroup.

Employment Type

Full Time

Quicklink

EEO Statement

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court.

Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code Annual Security and Fire Safety Report

Seniority Level

Mid-Senior level

Industry

Legal

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