Human Resources Administrative Assistant

Overview

The Salvation Army, an internationally recognized non-profit, faith-based organization, has a job opening for Human Resources Administrative Assistant.

We offer competitive benefits including Health, Dental, Vision, and Hearing Insurance plans;
Group Life Insurance;
Retirement Benefits;
Education Assistance; and Paid Vacation Days.

• Essential Functions: Management of Human Resources Administrative responsibilities (50%): inputs data and maintains the HRIS to ensure accuracy and completeness of employee records; produces reports as requested; prepares, updates, and monitors personnel records; files documents alphabetically or by established filing systems; maintains and utilizes a bring-up filing system; ensures files are organized and efficient; composes, prepares, types and processes HR forms and documents with accuracy;
  
  photocopies and files correspondence; maintains confidentiality of personnel and payroll records and related communications.
• Sets up HR files for all new employees; ensures all new hire paperwork is complete, signed, and filed according to policies and procedures; maintains files with medical information (e.g., FMLA, Workers’ Compensation, ADA) in a locked file cabinet separate from other personnel files.
• Uploads documents to TSAMM and submits to ARC Command for approval (e.g., New Hires, Promotions, Position Changes, Rate Changes, Leaves of Absence, Terminations).
• Center Support Administrative responsibilities: 50%: performs routine typing of standard departmental documents, cards, and labels; proofreads for accuracy and completeness; prepares and updates office records, documents, logs, lists, files, and purchase orders; inputs and updates information in computer databases; researches files to locate information.
• Answers telephone in a courteous manner and provides accurate information regarding department operations and services; resolves complaints calmly and tactfully; assists with receiving, sorting, and distribution of mail; ensures mail is forwarded appropriately.
• Assists in departmental bulk-mail activities and applies correct labels; supports other department personnel in front desk and administrative activities; may perform special projects as assigned.
• Performs other related work as required.

• Knowledge of Ceridian HCM or ability to learn; strong verbal and written communication in English; proficiency in Microsoft Office Suites; ability to maintain personnel records accurately and confidentially; ability to enter data into electronic databases; teamwork and ability to follow verbal and written instructions; knowledge of general office practices and procedures; ability to handle confidential information; ability to communicate effectively with all levels of staff.

• High School diploma or GED required; two-year vocational office courses preferred; minimum of three years of clerical office experience or equivalent combination of training and experience.

None

• Ability to meet attendance requirements; read, write, and communicate in English; key data into a computer; operate general office equipment; answer telephones courteously; sort and file items alphabetically and numerically.
• Duties are usually performed seated; occasional standing or walking; light lifting (less than 25 lbs); 5-10% of work time.
• Work is performed in a normal office environment with typical conditions.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee to undermine its religious mission.

To apply, please select the “Apply Now” icon at the bottom of this posting.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled