Human Resources Administrative Assistant

The Salvation Army, an internationally recognized non-profit, faith-based organization, has a job opening for Human Resources Administrative Assistant.

• Health, Dental, Vision, and Hearing Insurance plans
• Group Life Insurance
• Retirement Benefits
• Education Assistance
• Paid Vacation Days

Performs a variety of administrative support work for the Human Resources department Center Administration Staff including but not limited to maintaining the filing system of human resources documents; assists with verification of employments; process and manage the Center’s Food Stamp Program; perform a variety of administrative and clerical support work including routine typing and photocopying of reoccurring correspondence, forms, lists, logs, records etc.;

answers the telephone and provides general information regarding the department operations and/or services; assists with processing of incoming and outgoing mail.

• Human Resources Administrative Responsibilities:50%
  • Inputs data and maintains the Human Resources Information System (HRIS) in order for system capabilities to be fully utilized while ensuring accuracy and completeness of employee records; produces various reports as requested/required.
  • Prepares, updates, and monitors personnel records; files documents alphabetically, numerically or by any other established filing system including manual or electronic files; maintains and utilizes a bring-up filing system; ensures the files are maintained in an organized and efficient manner.
  • Composes, prepares, types and processes human resources forms and documents and ensures the accuracy and completeness of the same; photocopies and files various correspondence.
  • Maintains the confidentiality of all personnel and payroll records, and the confidentiality of personnel‑related correspondence, conversations, or issues.
  • Sets up human resources files for all new employees; ensures all new hire paperwork is complete, signed and filed according to established policies and procedures.
  • Maintains files with medical information which includes but not limited to: FMLA, Worker’s Compensation, ADA; or other medical information in a locked file cabinet and separate from all other personnel files.
  • Upload various documents to TSAMM and submits to ARC Command for approval, e.g., New Hires, Promotions, Position Changes, Rate Changes, Leave of Absence and Terminations in the TSAMM program.
• Center Support Administrative Responsibilities: 50%
  • Performs routine typing of standard departmental documents, cards, and labels with little or no deviation from established methods and procedures; proof-reads documents for accuracy and completeness.
  • Prepares, maintains, and updates office records, documents, logs, lists, files, purchase orders, etc.; inputs and updates information in computer database; researches office files to locate specific information found in documents, correspondence, lists, forms, computer records, etc.
  • Answers telephone in a courteous and tactful manner; assists employees and callers with information.; provides accurate and complete information regarding the department's operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner.
  • Assists in the receiving, sorting, and distribution of mail in an accurate and timely manner and in ensuring that all mail received is forwarded to the appropriate person and/or destination and collecting and preparing outgoing mail.

• Assists in departmental bulk-mail activities; obtains and applies correct labels to items to be mailed.
• Assists other department personnel in performing front desk, administrative and supportive activities.
• May perform special projects as assigned.
• Performs other related…