Contract Specialist

Company Description

Founded in 1952 and formerly known as Heery International Inc., the firm operates throughout the United States as part of Turner & Townsend. It specializes in project and program management for public sector organizations, with industry-leading experts in corporate, cultural, healthcare, justice, sports, K-12 education, higher education, aviation and government facilities.

Recognized for service excellence by a broad spectrum of professional organizations and industry publications, the talented multidisciplinary team at Turner & Townsend Heery exceeds client expectations — adding value, best practice and expertise at every turn. The team's unique client‑centric culture is integrated into each project and reflects a passion for the built environment and staying true to the client’s vision.

Turner & Townsend are seeking a Contract Specialist to work directly with project teams to initiate contracts, task orders, manage vendors, execute contracts, liaise with internal stakeholders to gain approvals, review invoices and manage the financial administration of this complex development program.

• Contract Execution – Convert defined scope, deliverables and fee structures into templated contract formats. Review contracts for accuracy and completion, route contracts for approvals, and upload to contract repository. Liaise with the in‑house legal team regarding contract compliance.
• Contract Tracking – Track all contracts and facilitate business and legal approvals; proactively follow up with approvers during the contract life cycle. Ensure contracts are submitted through the correct workflow.
• Client Work Order Management – Manage client‑issued Work Orders to accompany executed contracts, and follow‑on consultant task orders or consultant agreements.
• Vendor Enrollment and Management – Assist vendors in establishing their supplier account. Support vendor contacts through the established contract and invoice payment procedures.
• Project Funding – Collaborate with the project team to ensure projects have sufficient funding to execute work.
• Invoice Review – Validate vendor invoices and payments against contract, Work Orders, Task Orders, and Consultant Agreements and supporting documents to ensure adherence to agreed terms and conditions as well as checking for billing errors such as duplication, math errors, missing backup.
• Invoice Issue Resolution – Assist in resolving issues related to invoices, Work Orders, Task Orders, and Consultant Agreements and payments by working closely with vendors and internal Accounts Payable (AP) team.
• Invoice Tracking – Track invoices from submission for review through to payment, ensuring vendors follow invoice submission requirements and AP processes the invoices correctly.
• Invoice Log and Dashboard – Manage the invoice log and dashboard to ensure all invoices are captured, issues categorized, and metrics are accurately calculated.
• Reporting – Assist in compiling monthly reports for Client approval.
• Provide additional financial administration support to project teams and Central Services departments as required.
• Ensure that the Project Financial Accounting Process is carried out in accordance with the Project Financial Accounting Procedure and the Project Financial Accounting Plan.
• Support projects through both internal and external audits.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

• Program/Project specific responsibilities:
  • Assist the USPS Program Management team, invoicing team, and accounting personnel in managing the client Work Orders, consultant Task Orders and Agreements, as well as Purchase Orders and invoices.
• Market sector experience:
  • Must understand construction and renovation scopes of work to help develop and manage the contracts and agreements.
• Program/Project size in dollar value:
  • Should have experience with contract values in the multi‑million‑dollar range.
• Software specific requirements:
  • Must be proficient in MS Excel and knowledge of Bluebeam.
• Certification requirements:
  • None required.

• Bachelor’s degree in construction management,…