Finance and Administration Manager Job Hyattsville area,Maryland USA,Management

Community Forklift is a nonprofit that diverts construction materials, appliances, fixtures, tools, and furniture from local landfills and makes these items available for sale at below market prices - conserving resources, creating jobs, making home repairs affordable, and supporting underserved communities in the process. We serve over 70,000 customers each year, including do‑it‑yourselfers, contractors, repair people, and artists. Community Forklift also conducts workshops and trainings, holds community events, and has a growing volunteer program.

The Finance and Administration Manager (FAM) is responsible for managing Community Forklift financial data accurately and according to standard professional practice, in accordance with GAAP, the financial procedures and policy of the organization and federal, state, and county laws. The FAM manages and assists in the administrative tasks and processes across departments, specifically insurance maintenance, IT systems, facilities and other organizational controls.

The FAM will also provide support to the Executive Director and Board of Directors and play a central role in budgeting, data analysis and long‑term planning. The FAM will uphold the ethos of Community Forklift as well as maintain the highest standards of integrity, ethics, and accountability.

Essential Functions Financial functions

Knowledge of Quick Books Online and other financial applications required to oversee bookkeeping records and manage digital and paper document retention completed by staff in finance department

Maintain a series of financial controls for cash handling in a retail environment, reconciling of petty cash and asset accounts, and ensuring the safe handling of all Community Forklift cash assets

Accurately record income from a variety of sources (grants, donations, online sales, and the store), and provide oversight for the sales team, ensuring refunds, voids, and other unusual transactions are in accordance with Community Forklift policies

Accurately classify all transactions to reflect specialized grants and program activity

Supervise accounts payable, accounts receivable, credit card and petty cash receipts transactions, including timely payment of bills and maintaining positive relations with account representatives

Manage cash flow through seasonal fluctuations

File monthly sales tax and other business tax filings as required

Ensure monthly and quarterly reconciliations of bank accounts, cash accounts, credit card accounts, and any other financial accounts are completed in timely manner

Prepare monthly and quarterly financial statements and reports for the Board Treasurer, Executive Director and other staff

Manage process for annual insurance audits for Liability and Worker’s Compensation

Manage year‑end close and preparation for the annual IRS filing of the 990 and audits with accountant consultants

Maintain insurance renewals, COIs, and policy maintenance as needed by the organization

Lead the organizational budget process with Executive Director and Board of Directors with input from staff members

Partner with Human Resources department on benefits cost analysis and annual compensation review

Process Payroll

Other financial duties as assigned

Leadership

Develop and implement organization’s financial strategy with the Executive Director and Board, ensuring alignment with goals, growth plans and risk tolerance

Respect and safeguard private information about staff and organizational financial information

Ensure a problem solving approach to challenges and difficult situations

Identify financial trends and opportunities and proactively recommend actions to Executive Director and Senior Leadership team

Support planning for major capital investments and future financial considerations

Develop and maintain short and long‑term financial projections, including cash flow forecasting and reserve planning

Minimum Requirements

Excellent finance and administration skills

Knowledge of Microsoft office and Google application with advanced Excel skills a plus

Experience using an HRIS;
Bamboo

HR preferred

Quickbooks Online and related tools

2 years payroll experience preferred

Ability to write…


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