Finance & Accounting Operations Specialist

About the Role
We are looking for a hands-on  Accountant – Finance Operations  to own the day-to-day financial operations of Applix across our U.S. and India entities.

This role spans  bookkeeping, AP, AR, invoicing, payroll, timesheets, compensation tracking, reconciliations, project accounting, cash visibility, and financial reporting . You will keep the books accurate while making sure invoices go out, collections are followed up, payroll is correct, vendor payments are processed, and leadership has a reliable view of revenue, costs, cash, and project profitability.

This is an individual contributor role for someone who is detail-oriented, persistent, and comfortable owning the operational details of finance.

What You'll Own
Accounting & Bookkeeping
Maintain accurate books for both U.S. and India entities.
Manage day-to-day transactions, journal entries, accruals, prepaids, and adjustments.
Maintain  Quick Books Online  or equivalent accounting systems.
Reconcile bank accounts, credit cards, payroll, AP, AR, intercompany, and balance-sheet accounts.
Support and execute month-end close.
Maintain organized, audit-ready supporting documentation.
Coordinate with external CPA/CA/accounting partners on tax and statutory requirements.
Accounts Payable
Process and track vendor invoices across both entities.
Validate invoices against contracts, approvals, POs, and agreed terms.
Maintain payment schedules and execute or coordinate vendor payments.
Track employee and contractor reimbursements.
Reconcile vendor statements and identify duplicate, incorrect, or unusual charges.
Follow up internally for missing approvals or documentation.
Accounts Receivable, Invoicing & Collections
Prepare and issue customer invoices for U.S. and India entities.
Track billing milestones, POs, timesheets, rate cards, contracts, and supporting documents.
Submit invoices through customer/vendor portals where required.
Maintain AR aging and track invoices from issuance through collection.
Follow up on overdue invoices and resolve rejected invoices, discrepancies, or missing documentation.
Maintain visibility into  invoiced, unbilled, collected, outstanding, and overdue revenue .
Quick Books, Ramp & Expense Administration
Enter and track bills, invoices, payments, and expenses.
Maintain  Ramp  or similar expense-management systems.
Review and categorize transactions.
Follow up for missing receipts or supporting documents.
Reconcile Ramp activity to accounting records.
Ensure expenses are assigned to the correct customer, project, department, or category.
Project Accounting & Gross Margin
Track  revenue and costs by customer and project .
Track employee, contractor, travel, software, cloud, and other direct project costs.
Calculate gross profit and gross margin by project/customer.
Track billed vs. unbilled revenue.
Identify unexpected cost increases or margin leakage.
Give leadership reliable visibility into project profitability.
Timesheet Tracking
Track employee and contractor timesheets.
Follow up on missing or incomplete submissions.
Ensure timesheets support customer billing, payroll, contractor payments, project costing, and gross-margin reporting.
Validate timesheets against project assignments and billing requirements when needed.
Payroll – U.S. & India
Prepare and  run payroll for both U.S. and India entities .
Maintain accurate payroll inputs including salaries, contractor payments, reimbursements, deductions, bonuses, and allowances.
Coordinate payroll changes with internal stakeholders and payroll providers.
Reconcile payroll reports to accounting records.
Track payroll liabilities and resolve discrepancies.
Maintain payroll documentation and employee payment records.
Compensation, Benefits & Offer Tracking
This role does  not  create offers, but owns…