Warehouse Workday Assistant

Be a part of a dynamic team whose common goal is to make a difference in our community.

It is amazing to know that by being a part of the City of Idaho Falls team, you would be doing important work for our community that affects people’s lives. Every day brings new challenges and rewards!

Job Description:

The City of Idaho Falls is accepting applications for a Warehouse Workday Assistant. In this position you will assists the Facility Services Manager in the administration and coordination of Workday-related functions for Idaho Falls Power, including purchasing, inventory management, project creation and tracking, work order processing, data management, billing support, reporting, and other departmental administrative functions.

Serves as the primary departmental resource for Workday processes while supporting inventory accuracy, procurement activities, and warehouse operations. Assists with warehouse receiving, stocking, inventory audits, and material accountability as needed to support the Warehouse Operations Assistant and overall utility operations.

SUPERVISION RECEIVED Works under the general supervision of the Facility Services Manager.

SUPERVISION EXERCISED None.

ESSENTIAL FUNCTIONS Supports the Facility Services Manager in the daily administration of Workday and serves as the department's primary Workday resource.

Creates and maintains Workday projects, work orders, purchase orders, inventory transactions, labor allocations, equipment usage, and related records.

Tracks and allocates labor, materials, equipment, purchase orders, contractor services, and inventory to ensure accurate project costing.

Coordinates purchasing activities with vendors, City Purchasing, Finance, Engineering, and other City departments from requisition through project closeout.

Monitors project progress, purchasing status, material availability, and work order completion while maintaining accurate Workday records.

Maintains inventory records through Workday, including receiving, material allocations, inventory adjustments, cycle counts, annual inventories, and inventory audits.

Assists with warehouse receiving, stocking, organization, and inventory control while supporting the Warehouse Operations Assistant as needed.

Prepares invoices and supporting documentation for billable work orders, contributed capital projects, accidents, and other recoverable costs.

Maintains departmental records, reports, contracts, preventive maintenance documentation, fleet records, and other operational files.

Assists with reports, spreadsheets, correspondence, and other administrative support for Idaho Falls Power operations.

Participates in required safety training and performs all work in accordance with City policies, utility procedures, and industry best practices.

Performs related duties as assigned.
1.

Education and Experience

A. Graduation from high school or equivalent.

ANDB. Two (2) years of progressively responsible experience in administrative support, purchasing, inventory management, accounting support, enterprise resource planning (ERP) software, Workday, warehouse operations, or related fields.

Associate's degree in Business Administration or a related field is preferred but not required.

Preferred:
Experience using Workday or similar Enterprise Resource Planning (ERP) software, purchasing systems, inventory management systems, or utility operations.

ORC. An equivalent combination of education and experience.
2. Knowledge of:

Modern office practices, records management, and administrative procedures.

Workday or other Enterprise Resource Planning (ERP) software preferred.

Purchasing, inventory control, and basic accounting principles.

Microsoft Office applications, including Excel, Word, and Outlook.

Utility operations and construction…