Management Assistant

Job Summary/Basic Function

Performs a variety of administrative duties that enables management or administrators to function more effectively; or primary focus is on administering a program; performs related work.

Boise State University’s Department of Public Safety is responsible for more than “people safety.” In addition to university Security, our team includes the university's Emergency Management Department, Transportation (Shuttle buses and the Cycle Learning Center) and Parking, and Integrated Security Technology. Department of Public Safety employees are responsible for the safety of everyone on campus through a variety of programs. We believe in supporting our team members in all roles of their life.

We offer flexible scheduling, competitive pay rates, meaningful and impactful work, and healthy teams. Public Safety will encourage you to take time doing what is most important to you, whether that is spending time with family, traveling, or increasing your education. We want the best employees. If you are a high performer who's gotten lost at other organizations who just don't seem to get it, come meet us.

We are different and always seeking ways to improve. Apply and let us prove it!

Regularly works on tasks that are varied and complex. Applies full range and job knowledge; frequently adapts procedures, techniques, tools, materials, and/or equipment to meet specialized needs; may serve as lead; performs broad and/or focused assignments under general supervision; originality and ingenuity are often required to help establish procedures in functional area; relies on experience and judgment to plan and accomplish assigned tasks.

95% of the time the Management Assistant will:

• Perform minimal clerical support; decisions are non-routine and the consequence of error impacts the department’s internal and external customers. Requires in-depth knowledge of the organization to manage a single program or multiple projects. They interpret, apply, and implement policies and procedures to accomplish the mission of the organization.
• Have administrative decision-making latitude and are integral to the department.
• Serve as a liaison between management, staff, and external stakeholders by coordinating communications, scheduling meetings, and ensuring timely follow-up on action items.
• Maintain accurate records and tracking systems for correspondence, reports, and operational data to support compliance, audits, and informed decision-making.

5% of the time the Management Assistant must:

• Perform other duties as assigned.

• Knowledge of supervisory practices, management practices, financial record keeping methods and personnel administration.
• Experience using computer applications, planning and scheduling techniques for a Chief Executive Officer, President, Vice President, or other executive officer of a company or organization; coordination, planning and scheduling techniques for a specialized program or an administrator of a company or organization; legal research methods; court systems and procedures; legal ethics; legal terminology.
• Experience coordinating events; using Publisher software; using Power point; composing official correspondence, reports, research papers and other complex documents; managing budgets; handling sensitive or confidential matters; writing grants for capital projects and programs.

Experience:

interpreting and applying regulations or policies and procedures; planning, organizing, implementing, and evaluating special projects; independently researching, compiling, developing and summarizing material for reports on a frequent or recurring basis; analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators.

• Experience providing high-level administrative support, including managing complex calendars, coordinating meetings, and supporting multi-agency scheduling and event logistics.
• Strong customer service and communication skills when interacting with internal staff, external partners, and the public.
• Proven…