IDOC - Administrative Assistant 1 - NICI

USA: | Corrections | Full Time

17.49 - 19.28 USD per hour

Posted 2 days ago | Apply before November 9, 2026

State of Idaho Opportunity

Applications will be accepted through 11:59 PM MST on the posting end date.

Current state employees will need to login to Luma and select the Career Opportunities tab to apply for or transfer to this position.

Summary:

The mission of the Idaho Department of Correction (IDOC) is to create a model correctional system founded on the belief that people can change. We fulfill this mission by fostering a professional culture that empowers staff, promotes personal responsibility, creates opportunities for success, and strengthens communities. IDOC is currently recruiting for an Administrative Assistant 1 to fill a vacancy at the North Idaho Correctional Institute (NICI) in Cottonwood, Idaho.

NICI is a program-specific prison which houses male residents sentenced under a retained jurisdiction sentence. IDOC is looking for a proactive, detail‑oriented Administrative Assistant 1 to keep our facility running smoothly. In this role, you’ll handle a mix of administrative tasks — from drafting professional correspondence and preparing reports to coordinating meetings and supporting department operations. You’ll serve as a key point of contact for staff and visitors, manage documents and records, assist with budget monitoring, and help ensure our team has what they need to succeed.

Responsibilities:

• This position performs a wide variety of secretarial functions.
• Employees in this classification are typically delegated the authority to coordinate non-routine secretarial and clerical activities.
• Compose letters, correspondence, and memos requiring independent judgment as to content.
• Compile and analyze information from a variety of sources to prepare reports.
• Utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats.
• Schedule and coordinate arrangements for meetings and conferences.
• Act as a liaison between their organizational unit and external customers.
• Respond to inquiries and explain department services, policies, procedures, and rationale for decisions to customers.
• Monitor budgets and prepare financial transactions.

Minimum Qualifications: Your resume needs to clearly articulate how your skills, education and experience meet the qualifications below –

• Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception.
  
  Typically gained by at least 1 year of full-time work experience performing a variety of office support functions including word processing, filing, composing a variety of business documents and reception OR at least 6 college level credits that included word processing, filing and composing documents OR at least 3 college level credits that included word processing, filing and composing documents AND at least 6 months of full-time work experience that included responsibilities related to office support functions.
• Good knowledge of customer service and public relations. Typically gained by at least 6 months of work experience with responsibility for answering business phones, greeting visitors, AND screening callers for further access to staff.
• Good knowledge of gathering and compiling data. Typically gained by at least one year of work experience gathering information from a variety of sources to collect and compile requested information and required that I have a good knowledge of services, operations, or programs.
• Good knowledge of balancing and coordinating a workload for multiple projects. Typically gained byat least one year of office work experience which…