Office Specialist

Posted 0 weeks ago

The Idaho Department of Lands (IDL) is seeking a full-time Office Specialist
2. This position will be located in Craigmont, .

Description

To provide a variety of office support or secretarial functions which require in-depth knowledge of assigned program areas; perform related work.

Key Responsibilities:

• Process in and outbound mail.
• Receive customer payments, provide receipts, and make daily bank deposits.
• Produce documents, letters, and reports using word processing software and equipment.
• Schedule appointments and meetings.
• Create and maintain files using electronic and paper filing systems.
• Greeting visitors and callers.
• Provide answers to questions regarding department procedures, policies, and programs.
• Perform a wide range of clerical and secretarial work using a variety of computer programs.
• Create, review, and process documents and records; ensure files are up to date and maintained.
• Review documents from staff for composition, grammar, and punctuation.
• Provide exceptional customer service to teammates and stakeholders.
• Assist in Financial and Logistical Fire Prevention and Fire Suppression activities which may
• require working long hours and weekends.
• Issue, maintain, and track Compliance/Notification.
• Provide backup for the Administrative Assistant position.

Minimum Qualifications:

Good knowledge of rules of effective business English usage, spelling, punctuation, and grammar.

Experience:

using alphabetical, numerical, or subject filing systems to include determining file names, setting up new files, classifying, labeling, filing, and retrieving; reviewing documents for compliance with established procedures; using a computer to enter and retrieve information; answering a business telephone using knowledge of business telephone procedures and etiquette.

Basic abilities using common computer programs used in an office environment;
Microsoft Word, Microsoft Excel, Adobe.

Desired

Qualifications:

• Experience using Microsoft Office Suite of programs;
  Word, Excel, Outlook, One Note, SharePoint,
• Internet, and PowerPoint at an intermediate level.
• Knowledge of Adobe Pro X.
• Experience answering a multi-line business telephone using knowledge of business telephone
• procedures and etiquette.
• Experience reviewing documents for compliance with established procedures.
• Experience collecting and organizing; applying and explaining complex information.
• Good understanding of computers, networks, printers, copiers, and scanning.
• Some knowledge of basic bookkeeping and accounting practices.
• Type 40 words per minute, and 10 key by touch.

Nature and Scope

Incumbents in this class perform a wide range of office support functions using independent judgment in applying existing policies and procedures to complete assignments. This involves knowledge of multiple procedures and program guidelines to make decisions. Decisions cover a variety of tasks. Incumbents respond to non-routine inquiries and explain department services, policies, procedures, and rationale for decisions to customers. Incumbents typically utilize a variety of computer operations to complete daily assignments.

Incumbents may perform office support or secretarial duties such as composing correspondence; creating, reviewing, and processing documents and records; identifying and correcting errors and omissions on documents received from staff, departments and/or public; and maintaining records. They may schedule appointments or services and make meeting and travel arrangements.

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit (Use the "Apply for this Job" box below). Employees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an…