Business Operations Manager

Job Summary

This position is responsible for managing and improving all internal business operations, oversee employee activity and ensure a department is on track to meet its financial goals. Develop annual scope of work and manage progress throughout the year. Takes on special projects and coordinates completion.

The College of Arts and Sciences is home to a vibrant community of academic departments and programs. We offer a robust research and creative activity portfolio and support the work of our faculty, staff, and students by applying strategic and innovative approaches to the business of Higher Education. We are excited to hire a shared-service business manager to help support several academic departments and programs in our college, including Linguistics, Writing Studies, Humanities, and Cultural Studies, English Literature, and First-Year Writing.

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgement within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

60% of Time the Business Operations Manager must:

• Supervises development and implementation of business forms, documents and web forms. Develops, modifies, and implements policies, rules, and procedures.
• Directs the reporting functions of the unit. May serve as the lead for special projects as assigned. Establishes and maintains internal policies and procedures for administrative activities. Implements work plans and initiatives.
• Creates and manages budget projections, analyzing revenue and expenditures and other funds. Oversees the management and coordination of all fiscal reporting activities.
• Collaborates with staff and faculty and other administrative units to identify opportunities and develop solutions to problems and issues.
• Frequently handles sensitive and/or confidential issues.
• May supervise and direct the work of others.
• Research and analyze data for accuracy, trends, and variances to ensure acceptable business practices, procedures and compliance have been followed.

35% of Time the Business Operations Manager must:

• Management of shared service staff, responsible for daily operations and administrative processes.
• Tracks budget details for multiple distinct programs within the separate departments and reports to department chairs, faculty, and staff regarding budgetary inquiries.
• Processes human resource transactions, including hiring, separations, supplemental pay, costing changes, payroll corrections, and data changes.
• Reviews and reconciles payroll, processing corrections as needed.
• Executes financial transactions, such as budget transfers, journal entries, purchase requisitions, invoice payments, correcting entries, check deposits, Foundation check requests, ensuring compliance with federal, state, and institutional policies.
• Serves as P-card approver and audits monthly transactions.
• Liaises with the COAS Dean’s Office, the Office of Budget and Planning, the Provost Office, and other cross-functional areas.
• Position reports to the College team, and may have additional fiscal/operational tasks as needed to support inquiries from the Dean or Associate Deans.

5% of Time the Business Operations Manager will:

• Perform other duties as assigned.

• Excellent written and verbal communication skills
• Supervisory experience and leadership skills
• Knowledge of project development and management
• Ability to efficiently follow and implement policies and procedures
• Experience researching and analyzing financial and other reports and compiling information

Bachelor's and 2 years of professional experience or equivalent relevant experience.

• Higher education administration and finance experience preferred.
• Experience with Boise State systems and software (Oracle, People Soft, Canvas, HCM, Word Press, etc.) preferred.