Executive Assistant

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• Location:
  
  East London
• Salary: £38, per year
• Contract:
  
  Fixed term
• Working pattern:
  Full-time
• Posted: 10 hours ago

Are you an experienced Executive Assistant with strong administration and organisational skills looking to support our Executive Leadership Team? Do you have excellent attention to detail and the ability to prioritise conflicting demands? Do you have a track record of dealing with highly confidential information and the ability to be discreet? Do you have a positive attitude, the ability to work under pressure, manage conflicting deadlines and work as part of a close team?

If you have answered 'yes' we want to hear from you. An exciting opportunity has arisen for a highly motivated and enthusiastic Executive Assistant to join ELFT to provide essential support and coordination to a busy and friendly Corporate Governance Team.

The role requires someone with a flexible, focused and positive approach to managing a varied and demanding workload and to recognise the changing needs of the Executive Directors, Directors and the Corporate Secretariat Team.

• Have a proven track record as an Executive/Personal Assistant at Board level.
• Be assertive and confident but also able to display empathy and tact in sensitive situations.
• Be experienced in the preparation of reports and taking of minutes, together with setting agendas.
• Be someone who enjoys working in a fast paced, challenging and changing environment.
• Stay calm when working under pressure.
• Have extensive experience in co-ordinating complex diaries and diverse work areas.
• Be a forward thinker, who actively seeks opportunities and proposes solutions.
• Have extensive written and verbal communication skills.
• Have strong organisational skills that reflect the ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail.
• Be a highly resourceful team-player, with the ability to work effectively and independently.
• Have proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are:
We Care, We Respect, We are Inclusive - so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.

• Date posted: 28 September 2026
• Pay scheme:
  Agenda for change
• Band:
  Band 5
• Salary: £38,488 to £46,852 a year Per annum inc HCA
• Contract:
  
  Fixed term
• Duration: 12 months
• Working pattern:
  Full-time
• Reference number: 363-CP8197378
• Job locations:
  East London NHS Foundation Trust, Robert Dolan House, 9 Alie Street, London, E1 8DE
  , United Kingdom

If you share our Trust's values, have a passion for high performance, continuous improvement and exceptional standards of customer service, are self-motivated, can work with all types of people and have a professional outlook to work, then we would love to hear from you.

Closing date: 11 October 2026. Interviews will be in person and will take place on Wednesday 21 October 2026.

If you would like to have an informal conversation, please contact Stephanie Quitaleg, Head of Executive Office on

• Significant previous in-depth experience supporting Director/Senior Manager in a Personal Assistant role
• Experience of preparation of reports and taking of minutes, together with setting agendas and distribution of associated papers
• Experience of arranging complex conferences/seminars and large meetings
• Expert knowledge of IT systems in particular Microsoft Office software packages
• Experience of organising travel and accommodation requirements
• To work autonomously with regard to originating correspondence to aid the smooth flow of the Directorate

• Experience of maintaining and updating intranet/web pages and database

• Able to prioritise and plan work in a busy environment and to tight deadlines delegating where appropriate and planning other's workload
• Able to type minutes/notes directly onto a laptop at meetings
• Well developed office management skills including the reviewing and/or setting up of systems.
• Solid ability to produce accurate meeting papers, excel spreadsheets, graphs,…