Grant Accounting Support Specialist

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The Grant Accounting Support Specialist provides essential accounting and administrative support for grant‑related financial activities. This role supports the Director of Accounting - Grant Compliance and Reporting in ensuring accurate grant accounting, proper documentation, and compliance with federal, state, and private grant requirements. The ideal candidate is highly organized, detail‑oriented, proficient in Microsoft Excel, and demonstrates a strong work ethic with the ability to manage multiple priorities.

Reports To: Director of Accounting - Grant Compliance and Reporting

Department: Finance

Job Status: Non‑Exempt

• Grant Accounting & Financial Support
  • Assist in maintaining post‑award grant files, including grant agreements, budgets, cost summaries, and supporting documentation.
  • Support the tracking and reconciliation of grant‑related expenditures to ensure accuracy and compliance.
  • Assist with coding grant costs accurately in the general ledger in coordination with accounting and project teams.
  • Help prepare internal financial reports and schedules related to grant activity.
  • Support the timely preparation of grant reporting materials and supporting documentation for submission.
  • Perform routine reviews of financial data to identify discrepancies and elevate issues as needed.
  • Provide support documentation during compliance audits.
• Documentation & Organization
  • Maintain organized electronic and physical grant records in accordance with internal controls and audit requirements.
  • Assist with documentation requests related to audits, monitoring visits, and compliance reviews.
  • Track grant deadlines, reporting calendars, and required deliverables.
• Administrative & Cross‑Functional Support
  • Coordinate with Accounting, Finance, Operations, and Project teams to gather required financial and supporting data.
  • Provide administrative support related to grant compliance processes and internal reviews.

• Required Skills & Qualifications
  • Basic to intermediate bookkeeping or accounting experience.
  • Strong organizational and time‑management skills with high attention to detail.
  • Proficiency in Microsoft Excel, including the ability to work with spreadsheets, formulas, and basic data analysis.
  • Excellent work ethic with a high level of accountability and reliability.
  • Ability to handle sensitive financial information with discretion and professionalism.
  • Strong written and verbal communication skills.
• Preferred Qualifications
  • Associate’s degree or coursework in Accounting, Finance, Business, or a related field.
  • Prior experience supporting telecommunication grants, compliance, or audit‑related activities.
  • Experience working in a multi‑department or cross‑functional environment.

• Must be able to work in the office four (4) days per week, with one (1) remote workday per week.
• Position will be based in either Naperville, IL or Elkhart, IN.
• This role requires consistent attention to detail, adherence to deadlines, and collaboration with multiple teams.

• Entry level

• Full-time

• Accounting/Auditing and Finance

• Telecommunications