Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a manufacturing organization in Illinois. This long-term contract opportunity is ideal for someone who is organized and comfortable managing high-volume invoice activity in a fast-paced environment. The person in this role will help maintain accurate payment processing, support vendor relationships, and contribute to efficient day-to-day accounts payable operations.

Responsibilities:

• Handle invoice entry and processing with a strong focus on accuracy, timeliness, and proper account coding.
• Review freight-related charges by comparing bills to recorded accruals and shipment documentation, making corrections when discrepancies are identified.
• Partner with transportation, operations, and department managers to investigate billing issues, secure approvals, and clear exceptions before payment.
• Manage daily accounts payable activities, including data entry, file imports or exports, and resolution of invoice discrepancies.
• Prepare weekly payment runs, including checks and related payment support activities, while helping ensure deadlines are met.
• Reconcile vendor statements, respond to supplier questions, and maintain clear communication with both internal teams and external contacts.
• Provide backup support for P-Card administration, including user setup, inquiry support, training assistance, invoice coding, and billing cycle close reporting.
• Maintain vendor master records by entering new supplier details, updating existing information, and keeping sales tax data current.
• Support internal reviews and external audit requests by gathering documentation and assisting with year-end and interim audit activities.
• Identify opportunities to improve accounts payable workflows and promote more efficient, reliable processing methods.