Project Coordinator

Project Coordinator at Intereum

Through our offering of furniture, walls, and audio‑visual solutions, Continua Interiors is on a mission to transform the way people work, learn and heal across the Midwest. Continua places great importance on fostering a supportive work environment that values culture, community, and connection with both team members and clients. We are not just a company; we are a movement, reshaping the dealer landscape across the Midwest.

Strive To Be Great | Do Hard Things | Stronger Together | Own It

• Support Project Management
• Drop Shipments
• Punch List Resolution
• Service and Warranty

• Assist project managers with administrative tasks such as preparing project status reports, tracking product shipments, preparing work orders for scheduling, logging change orders and punch list documentation
• Organize and maintain project files and records
• Assist in developing project schedules and timelines
• Communicate proactively with project managers regarding project status, changes, and project risks
• Address and resolve project‑related issues promptly and professionally, as directed by the project manager
• Assist in resource allocation and scheduling based on project needs

• Distribute shipment notifications to stakeholders for product delivering direct from vendor partners to client locations

• Support quality assurance efforts by ensuring project deliverables meet quality standards
• Document outstanding issues, submit claims to vendor partners and direct ordering for replacement products
• Implement best practices and lessons learned from previous projects
• Setup work orders for return trips to rectify punch list
• Prepare final punch list documentation verifying resolution of all outstanding items
• Drive timely invoicing to meet forecast projections

• Communicate with customers and manufacturers to find repair solutions
• Collaborate with Service Technicians to diagnose issues and identify needed parts
• Order parts and labor from vendors for warranty work
• Keep customers informed about repair status and timelines
• Schedule repair appointments once parts are confirmed
• Send reminder communication to customers one day before scheduled service
• Review and close out completed work orders, ensuring all details are accurate and all repair work is complete
• Generate and submit daily invoices for vendor reimbursements

• Prior experience in project coordination or a related role is beneficial
• Bachelor’s degree preferred in business, communications, or an industry related field
• Knowledge of commercial furniture solutions would be an asset
• Experience with Microsoft Office, , Enterprise resource planning (ERP), and an enthusiasm for learning new software programs
• Ability to manage multiple tasks and projects simultaneously without compromising quality or deadlines
• Ability to pay close attention to details and ensure accuracy in project documentation and reporting
• Taking initiative to anticipate project needs and address issues before they become critical
• Critical thinking and problem solving
• Excellent communication skills:
  Listens and gets clarification, responds well to questions, writes clearly and informatively

• A State‑of‑the‑Art Facility with incredible technology throughout and a multitude of work spaces at your disposal
• Use the EOS (Entrepreneurial Operating System) methodology to provide tools to help individuals and teams achieve goals, growth, and improvement.
• Quarterly All Company Meetings
• Community Service opportunities
• Company social hours
• Ability to use your talents and strengths to make a positive impact

The hiring compensation range for this position is an hourly rate of $22.60–$30.05/hour. Actual compensation will be determined based on a variety of factors, including but not limited to the candidate's experience, skills, qualifications, and location, as well as internal equity and market considerations.

• Medical, Dental, and Vision insurance
• Company paid Short Term and Long Term Disability insurance
• C…