Administrative Assistant

Summary

This position is located within the Naval Station Great Lakes, Business Office, Morale, Welfare and Recreation (MWR) Department. The purpose of this position is to provide a variety of functions within Business Office in support of the assigned site.

Accepting applications

Open & closing dates: 12/20/2025 to 01/05/2026

Salary: $19.50 to – $23 per hour

Pay scale & grade: NF 3

1 vacancy in the following location:
Great Lakes, IL

Remote job:
No

Telework eligible:
No

Travel Required:

No

Relocation expenses reimbursed:
No

Appointment type:
No

Permanent Work schedule

Full-time Service

Competitive Promotion potential:
None

Job family (Series)

Supervisory status

Security clearance:
None

Drug test:
No

Position sensitivity and risk:
None

Trust determination process

Financial disclosure

Bargaining unit status

Announcement number:

Control number:

Please see the 'Who May Apply' section under the Qualifications section.

This position may be assigned all or some of the following duties:

• Reviews accounting documents for accuracy and completeness (i.e. inventories, invoices/receiving documents, mess requisitions, etc.). Ensures proper authorization, correct account information and all other relevant information, such as source documents, before forwarding to the FFRSC for action.
• Maintains in-house control log for purchase requests and BPA’s. Ensures BPA call sheets are attached to invoices.
• Ensures procurement requests for NAF purchases include all necessary information, verifies accuracy and forwards to the procurement branch of the FRSC.
• Responsible for knowing/implementing all changes in procedure, requirements, processing, etc. as issued.
• May be assigned as an approving official for site government purchase cardholders.
• Assists in cash counts and local audits. Assists the Cashier in the performance of duties as needed. Responsible for the initial steps in the return check process.
• May serve as POC for facilitating the distribution of Unit Allocation funds for site tenant commands, including establishing and maintaining a quarterly account of all fund deposits and withdrawals for each command.

• Produces documents using a personal computer from handwritten or rough draft materials ensuring that the completed documents contain the proper format, content, grammar, spelling, punctuation, including memorandums, instructions and general correspondence.
• Maintains electronic files of all finished products and provides via email as directed.
• Files documents into an established system or creates new filing system as required. Maintains suspense file for pending items and initiates follow-up action when necessary. Establishes and maintains files for regional instructions, local standard operating procedures (SOP’s) and other pertinent MWR guidance.
• Answers phones, routes calls and provides general patron and employee information.
• Routes incoming mail, reports and documents. Prepares outgoing shipments for Fed Ex as required.

• Serve as the site travel coordinator. Completes employee travel orders after a request has been approved. Maintains records of submitted and liquidated standard forms and ensures follow-up action.
• Responsible for collection of timekeeping documents from various sites. Verifies for accuracy with KRONOS.

• Must pass all applicable records and background check.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• Must possess and maintain a current driver’s license to drive a government vehicle in the performance of duties.
• Starting May 7, 2025, non-affiliated individuals requesting access will need a REAL
  -compliant driver’s license or another acceptable form of identification to access CNRMA Installations. (review required documents section for more information.)

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their…