Administrative Assistant

VIVO is a U.S. based company that designs, manufactures, and supplies a diverse selection of products across multiple unique product markets. We desire to create functional solutions that fit unsolved needs and better the experience of every customer we serve. Our dedicated team collaborates with factories around the world to design and build functional products of the highest quality materials. Products we supply and manufacturer include a vast range of computer monitor and TV mounts, TV carts, projector screens and mounts, height-adjustable desks, stand to sit desk mounts, computer cases, network cable and other miscellaneous categories.

VIVO offers a robust benefits package including free health insurance for employees, a generous paid time off package and a fun and dynamic work culture.

Schedule for this position is Monday through Friday 8 am - 5 pm, in Goodfield, IL and is ONSITE ONLY.

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to our team and ensure the smooth operation of our office. The ideal candidate will be proficient in handling a wide range of administrative and executive support tasks and will be able to work independently with little or no supervision.

Key responsibilities include:

• Communication with factories and dissemination of information to multiple departments
• Coordinate with the team to compile necessary data for reports
• Prepare communications such as memos, emails, reports and other correspondence
• Create and maintain filing systems, both electronic and physical
• Correspond on behalf of the Executive team via phone, chat, email and written communication
• Business errands or other outside assignments as needed
• Maintain a high standard of confidentiality and professional conduct
• Schedule and coordinate meetings