Development Coordinator - Penn Engineering Development

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world‑renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly‑regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Development Coordinator - Penn Engineering Development

Coordinator, Program

Penn Engineering’s world‑acclaimed faculty, state‑of‑the‑art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning. http://(Use the "Apply for this Job" box below)./

• Provide logistical and/or technical support on the following items (among potential others): database, emails, phone calls, memos, PowerPoint presentations, donor meeting packets, donor and event briefings, meeting agendas, volunteer correspondence, database and/or Excel reports. Help organize calendars through response to requests.

• Manage travel arrangements, complete expense/reimbursement reports, schedule and reserve space for meetings when required, and help manage alumni visits to campus.

• Actively work in the database including updating donor records, establishing opportunities, entering contact reports, and producing reports and lists. 15%

• Draft gift agreements for fundraisers and submit through approval process. Create the corresponding Opportunities and new GAUs.

• Assist the Assistant Director of Research, Prospect Management, and Data Analytics with prospect research and management including pipeline management, pulling reports and prospect lists from Qlik View, and sourcing donor contract information. Reconcile Compass with new donor information.

• Participate in signature events, such as Reunion, Alumni Weekend, Homecoming, and other special events as needed.

• Serve as extra hands for important Penn Engineering projects upon request when schedule allows.

• Act as backup for gift processing, which includes the following:

  • Process and acknowledge incoming donations and gifts in a timely manner.

  • Maintain accurate and up-to‑date donor records.

  • Assist with gift allocation, fund creation, and gift adjustments including following up to see if adjustments are complete.

  • Work closely with the Central Gift Accounting Administration Records team.

Bachelor's degree and 2-3 years of related experience or an equivalent combination of education and experience.

This position requires exceptional organizational abilities, strong interpersonal skills, and a commitment to advancing Penn Engineering's development goals. As a key contributor to the success of the Penn Engineering Development and Alumni Relations office, the Development Coordinator must be highly motivated with excellent project management skills, strong communications, high comfort with technology, and someone who enjoys and thrives in a fast‑paced environment.

The ideal candidate will have a strong attention…