Document Control Administrator II

Our Client, a Healthcare company, is looking for a Document Control Administrator II for their Roxana, IL location.

• This position is focused on maintaining the master Documentation Control system. The individual will be responsible for processing and maintaining documentation with a focus on accuracy and completeness. The position is responsible for issuing construction documents that originate both internally and externally such as outside engineering companies.
• Understand, follow, and apply document control procedures.
• Process construction document packages
• Verify documentation against our document control system (FALCON).
• Checkout, issue, and track documentation updates for projects and special programs.
• Support the document revision process to ensure proper procedures are followed for drawings and documentation updates.
• Track action items for documents and drawings distributed to project teams.
• Assist project teams with electronic document filing, organization, and retrieval.
• Ensure document distributions follow established matrices.
• Maintain master documents, library documents, and associated hardcopy and digital files.
• Serve as a liaison with external engineering firms when required.
• Utilize key software applications and internal resources effectively.
• Coordinate Foreign Printing (FP) and scanning of project drawings to ensure accurate and timely support for major capital projects.
• Perform additional duties as assigned.

• 2 or more years of experience in an administrative support role Experience with SAP is preferred
• Proficiency in Microsoft Office Suite - Primarily Excel, Word, and SharePoint.
• High school diploma or GED equivalent
• Familiarity with basic office procedures such as filing, photocopying, scanning, and printing.
• The ideal candidate is a self-starter who can work independently with minimal supervision while also contributing effectively within a team. This role requires flexibility, strong initiative, and the ability to support multiple projects simultaneously.
• Experience with various proprietary Electronic Document Control and computing systems
• Experience with SAP

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities

As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.