Executive Assistant

Priority Review Date (Note - Posting may close at any time)

The Executive Assistant provides executive-level support to the Dean of the College of Education. The successful candidate will be able to exercise sound judgment in various situations, demonstrate strong written and verbal communication, administrative, time-management, and organizational skills, and display high social and emotional intelligence. This position requires the ability to prioritize and manage multiple priorities and projects with attention to detail.

We seek a detail-oriented self-starter with a strong work ethic and customer service mindset. The ideal candidate will have superior scheduling and organizational skills, be capable of working independently on projects from conception to completion, and thrive in a fast-paced environment where they must meet deadlines and produce high-quality work under pressure. Confidentiality, discretion, and professionalism are essential in all aspects of this role.

• Provides high-level executive support to the Dean and Associate Deans, exercising sound judgment and managing sensitive and confidential information with discretion.
• Oversees and leads complex projects and initiatives on behalf of college leadership, ensuring timely coordination, follow-up, and completion across multiple stakeholders.
• Manages and prioritizes complex calendars, schedules, and meeting logistics for the Dean and Associate Deans, including coordination across time zones and with internal and external partners.
• Anticipates leadership needs and proactively prepares materials, agendas, and briefings for meetings, retreats, and external engagements.
• Coordinates and supports faculty searches, executive appointments, and other high-impact administrative processes, including document tracking, travel logistics, and reimbursement processing.
• Drafts, edits, and manages communications, reports, presentations, and correspondence on behalf of the Dean and Associate Deans for both internal and external audiences.
• Coordinates travel arrangements, prepares detailed itineraries, and ensures smooth logistics for off-site meetings and events.
• Serves as a key liaison between the Dean’s Office and college departments, university offices, external partners, donors, and advisory boards, ensuring smooth communication and alignment.
• Supports the planning and execution of events hosted by the Dean’s Office, including logistics, hospitality, vendor coordination, and communication.
• Maintains efficient workflows for information management and task prioritization in the Dean’s Office, including file organization, tracking action items, and supporting office operations.
• Supervises and supports other administrative staff as needed, helping manage workflow and providing coaching and feedback to ensure operational excellence.
• Assists with the development and implementation of college-level policies and procedures, contributing to continuous improvement and operational efficiency.
• Conducts research and analysis and prepares summaries and reports to inform leadership decision-making.
• Performs other duties as assigned in support of the Dean’s Office and the mission of the College of Education.

Incumbents use independent judgement in resolving various problems that involve faculty, staff, students and the general public. Must use judgement and discretion when advising others of the executive’s view on policies and other issues. This position initiates and has input in the hiring and employment decisions related to subordinate staff.

Incumbents in this position may be required to represent the executive at meetings and interact with individuals at the highest levels in public and private organizations on a local…