Health Services Assistant

The Pennsylvania State University, Center for Counseling and Psychological Services (CAPS), University Park, has an opening for a Health Services Assistant starting November 2, 2026.

The Health Services Assistant is often the first point of contact for our student clients, visitors, and campus partners. In this important role, you will help create a positive and welcoming experience while providing administrative support in a busy counseling office environment.

CAPS is seeking someone who enjoys helping others, thrives in a collaborative setting, and communicates effectively. The ideal candidate is detail-oriented, experienced in maintaining confidentiality and handling sensitive information, and eager to learn new technologies that support student clients’ care.

This full-time position is based in the Student Health Center and follows a Monday through Friday schedule from 8:00 a.m. to 5:00 p.m., with a one-hour lunch break.

This is a full-time, year-round position (100% FTE) that may be filled at either the Support or Intermediate Level, depending on the successful candidate’s qualifications and experience.

• Answering and directing calls
• Welcoming student clients and visitors
• Scheduling appointments
• Maintaining records
• Managing office communications
• Assisting with a variety of administrative functions

• Electronic medical record (EMR) systems
• SAP Concur Travel
• 25
  
  Live room scheduling
• Purchasing card (P-card) expense reporting
• PSUbuy
• Purchasing processes (including ordering with tax exempt status)
• Coordinating and placing catering orders for meetings

To help us better understand your interest, please indicate in your cover letter specific qualifications you would bring to the position.

Application review will begin immediately.

If filled as Health Services Assistant
- Intermediate Support, this position requires:

General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience;
Relevant education accepted in lieu of experience

Required

Certifications:

None If filled as Health Services Assistant
- Support, this position requires:

General Equivalency Diploma (GED) or High School (HS)
No prior relevant work experience required

Required

Certifications:

None

This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

The salary range for this position, including all possible grades, is $36,888.00 - $58,836.00.

Salary Structure
- Information on Penn State’s salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

For more detailed information, please visit our Benefits Page.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional…