Administrative Assistant​/Operations Support

Argonne National Laboratory invites applications for an Administrative Assistant/Operations Support to join the Physical Sciences & Engineering (PSE) directorate. Join an evolving administrative support team that helps advance Argonne’s scientific mission. In this role, you will work closely with world-renowned scientific staff, providing administrative and high volume of operational support that enables their work. This opportunity is well suited to someone who enjoys building relationships, collaborating with colleagues, and finding practical solutions to everyday operational needs.

• Provide administrative and operational support to two or more groups within a division
• Research, compile, track, and analyze data and information from multiple sources
• Organize and coordinate meetings, workshops, and calendars
• Arrange travel, complete expense reports, and process effort correction
• Prepare correspondence and reports, maintain files, purchase supplies, and coordinate procurement packages
• Use software tools to develop reports, spreadsheets, statistics, timelines, tables, graphs, correspondence, and presentations
• Partner with the Administrative and Operations Support Manager, administrative peers, and the AI Operations Engineer to recommend and implement workflow improvements
• Exercise independent judgment and discretion to address priorities, meet deadlines, and complete work accurately and thoroughly
• Collaborate with administrative and operations support colleagues and provide backup support to other administrative assistants across the directorate as needed

• Knowledge of administrative or operations support functions and office practices
• Excellent interpersonal, written, and verbal communication skills, with the ability to interact diplomatically and tactfully with people at all levels
• The ability to think quickly and respond effectively to challenging situations
• Strong analytical, problem-solving, and decision-making skills, including the ability to resolve issues independently when information is incomplete or conflicting
• Strong organizational and time-management skills, with the ability to prioritize and manage multiple assignments in a fast-paced environment while maintaining attention to detail
• Experience coordinating projects, using tracking systems, and preparing status reports
• A willingness and ability to learn new procedures and technologies
• The ability to work with minimal supervision and meet deadlines with accuracy and completeness
• Experience coordinating meetings, workshops, conferences, and onsite visits, as well as domestic and international staff travel
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, email, and calendar tools, and Adobe Acrobat
• Experience incorporating AI tools into individual workflows is highly desirable but not required
• Ability to model Argonne’s core values of impact, safety, respect, integrity, and teamwork

This role offers the opportunity to build strong working relationships and connect staff needs with effective operational solutions. To support colleagues who are onsite advancing important scientific work, the position currently follows a hybrid schedule, with flexibility to work remotely up to two days per week.

SA2:
High School and 4+ years of experience, or equivalent

The expected hiring range for this position is $20.78 - $32.41 hourly

SA3:
High School and 8+ years of experience, or equivalent

The expected hiring range for this position is $25.59 - $39.92 hourly

Job Family Support Administrative (SA)

Job Profile Administrative Support 2

Worker Type Regular Time

Type Full time

The expected hiring range for this position is $20.78 - $32.41. Please note that the pay…