Project Manager; Department Reorganization

Job Title:
Project Manager (Department Reorganization)

Duration: 06 Months with possibility for extension

Location:

Mettawa, IL 60045 (Hybrid)

The Project Manager will lead a department reorganization and coordinate the work streams required to design and implement the future-state structure. The role will partner with department leadership and workstream leads to build and manage the project plan, track milestones and dependencies, facilitate decisions, and support a smooth transition to new roles and ways of working.

• Lead the department reorganization project from planning through implementation and closeout.
• Create and maintain an integrated project plan with clear milestones, deliverables, owners, and timelines.
• Coordinate multiple work streams and ensure their activities remain aligned with the overall project objectives.
• Track progress, actions, decisions, risks, issues, and cross-workstream dependencies.
• Facilitate project meetings, workstream reviews, and leadership decision-making sessions.
• Provide clear and timely status updates, dashboards, and recommendations to leadership.
• Partner with stakeholders to resolve issues, manage changes, and address resource or timing concerns.
• Support organizational readiness by documenting and communicating changes to roles, responsibilities, processes, and ways of working.
• Maintain project documentation and protect confidential organizational and personnel information.
• Capture lessons learned and transition ongoing responsibilities to the appropriate owners.

• Bachelor's degree or an equivalent combination of education and relevant experience.
• Project or program management experience supporting cross-functional initiatives.
• Experience managing project plans, work streams, milestones, risks, and dependencies.
• Strong organization, problem-solving, and communication skills.
• Ability to manage multiple priorities and work effectively in an environment with changing needs.
• Ability to influence and coordinate stakeholders without direct authority.
• Experience preparing and communicating project updates to leadership.
• Ability to handle sensitive and confidential information with discretion.

• Experience with organizational transformation, department redesign, operating-model implementation, or change management.
• PMP certification.
• Experience with Smartsheet, Microsoft Teams, and Microsoft Office.
• Experience working in a large, complex, or matrixed organization.

• Delivery:
  Reorganization milestones and deliverables are completed according to plan.
• Coordination:
  Work streams have clear ownership, aligned timelines, and managed dependencies.
• Governance:
  Leadership receives timely information and decisions are documented and followed through.
• Transition:
  Stakeholders understand the future-state structure and ongoing ownership is established.