Ob Admissions Coordinator - Patient Access - Pt Varies

OB ADMISSIONS COORDINATOR - PATIENT ACCESS - PT VARIES (50412) Overview

Salary Range

$16.25 - $25.00 Hourly

Position Type

Part Time (24 Hours)

Job Shift

Varies

Job Summary: This is a 12 hour shift position as part of a 24/7 team that is responsible for registering and coordinating hospital admissions including any changes needed during the patient visit such as status changes, bed changes or physician changes for medical or OB admission or newborn admissions. Although this position has a major focus on admissions the responsibilities also include the registration responsibilities for all OB outpatient services and ER registration processes and procedures as needed.

This position works closely with ER registrars and ER Charge Nurses, Care Coordination and other nursing units. Excellent Customer Service is necessary.

Primary

Job Responsibilities:

Receive written instructions from OB staff for OB patient services including new born admissions and outpatient services. This includes visiting the patients to confirm patient information, completing the appropriate registration type for the service and obtaining appropriate signatures and insurance information.

Receive and review all electronic medical admissions orders and complete the patient visit registration according to the order. This includes re-verifying insurance prior to submitting the admission documentation to the appropriate printer for follow up with the patient.

Coordinate medical admissions with Care Coordination or the house supervisor to confirm the bed information and then coordinate with the ER registration staff as applicable for that patient and advise that the documentation has been sent.

Will perform any necessary Bed Board functions as needed as it relates to any admission responsibilities performed by the Admission Coordinator.

Complete all admission order changes that can include status changes, bed changes or physician changes. Any changes that require a new facesheet for the unit or additional inpatient labels is coordinated by this position using the tubing system.

Determine if the patient has any financial obligations that should be collected at the time of registration and provide any immediate financial counseling that is required or direct the patient to the appropriate staff to further counsel the patient regarding payment options if necessary.

Responsible for pre-advising Medicaid of newborns that do not have insurance and following the fax’ing process to the appropriate agency.

Responsible for completing reports that pertain to record issues in a timely manner.

Registering EMS Patients and/or ER Patients:

Responsible for accurately initiating the EMS patient record for the visit and accurately identifying the time of arrival of the patient. This includes obtaining patient demographic information from the patient /or documentation created by EMS or the facility sending the patient. The ER Associate will use this information to assist in completing the Pre-ER registration process and creating an armband for the EMS patient and scanning any documentation into Image Now.

Responsible for returning to the patient to complete the registration process after the physician has seen the patient and accurately identifying the time of arrival in the registration. This includes obtaining correct insurance information and requesting that the patient or the responsible party of the patient sign the registration documentation and declare conclusions about the authorization to share information.

Responsible for accurately identifying the patient’s Primary Care Physician. If unable to confirm at time of registration, then following the procedure to identify that a conclusion could not be made or that the patient does not have a PCP.

When returning to complete the registration process it is also the responsibility of the registrar to also collect any applicable copayment or ER deposit if the patient has no insurance. However, if a patient does not have insurance the registrar will complete a Presumption Charity Screening prior to collecting an ER deposit for the visit to determine if applicable.

The admission registration for an ER patient…