Unit Secretary

Job Title:

Unit Secretary

Department/

Location:

Nursing B2/ Hinsdale, IL

Shifts:

7:00 pm- 7:30 am including rotating weekends and holidays

Full-time (72 hours per pay period) + benefit eligible

FTE: 0.9

Req. Number: 1824

Compensation
:
Pay is determined by various factors, including but not limited to job-specific requirements, individual experience, internal pay equity, and organizational needs/budget considerations, all in alignment with our RML's compensation philosophy. Additionally, you may be eligible for a discretionary annual incentive program based on both individual and organizational performance.

Reporting to the Nursing Manager or Director and under the direction of the resource nurse and/or clinical supervisor, the unit secretary coordinates unit-based communications, manages the patient medical record, and provides other aspects of general support to the physicians and patient care team. May be trained to provide relief coverage for Reception and patient registration. The unit secretary interacts in an age-appropriate fashion with adult and geriatric patients and families.

• Supports the Mission and Vision of RML Specialty Hospital by demonstrating RML's Core Values of Service, Teamwork, Accountability, Integrity, Respect and Stewardship (STAIRS) in all actions. Promotes a positive patient/customer experience by exemplifying the principles of the Language of Caring in all interactions with patients, families and co-workers.
• Welcomes patients and greets visitors to the unit, offering information and help to all guests. Manages all patient care unit communications, including written, verbal, pager, telephone and fax communications. Interacts professionally and communicates clearly with patients, visitors and staff, demonstrating a positive and helpful demeanor. Demonstrates follow-through on assigned responsibilities and in spontaneous problem-solving.
• Manages the information in the patient’s medical record. Maintains confidentiality of all patient information verbally, online, and in print. Complies with all hospital policies related to computer use and system security. Complies with HIPAA guidelines. Transcribes and transmits (via paper or computer) orders and information in a thorough, accurate and timely way. Assembles, disassembles and correctly files information in the medical record.
• Promotes a safe environment for the patient by responding promptly to patient call lights and monitoring alarms, and notifies the appropriate staff member. Follows up when staff is not immediately available, to ensure that patient needs are met timely.
• Develops proficiency in Meditech and other assigned computer programs. Seeks out resources for questions and self development. Raises issues that impact effective computer system use and consistency among unit secretaries.
• Notifies appropriate departments of patient admission, transfer, and discharge; arranges patient transportation.
• Maintains, updates and completes various patient care related records, information, and reports.
• Maintains a calm, clean and orderly work environment. Relieves other unit secretaries for meals, meetings, etc., and is able to assume the work in progress at that nurses’ station.
• Collaborates with the nursing manager or director and other unit secretaries to develop improved communication systems and work processes. Identifies and reports problems, inefficiencies, and opportunities for improvement, including opportunities to improve patient safety.
• Collaborates with others as directed to ensure the timely ordering and receipt of unit supplies. Receives and assists with proper storage of unit supplies. May provide help in sorting, assembling or distributing supplies.
• Manages the processes of patient…