Substitute-Admissions and Records Officer Continuous Pool

Salary: $69,763.20 Annually

Job Type: Classified Substitute

Job Number: SUB-AARO

Closing:
Continuous

Location:

380 East Aten Road, Imperial, CA

Division:
Admissions & Records

BASIC FUNCTION:
Under the direction of an assigned supervisor, plan, organize, coordinate, and participate in the specialized and technical processing of admissions and records programs and services.

DISTINGUISHING CHARACTERISTICS:
Incumbents in this classification perform specialized admissions and records duties to support the district's admissions and records department, prepare, organize, and maintain student records. This classification assists in gathering student data and institutional research and provides a leading role in admissions and records.

• 1. Assist in the planning, organizing, and conducting the admissions and registration processes; coordinate and implement on-line registration procedures.
• 2. Perform complex, detailed, and responsible technical duties that require specialized and extensive knowledge of admissions and records guidelines and regulations.
• 3. Provide technical assistance and information to students, the public, and staff with questions regarding admissions and records processes and procedures.
• 4. Coordinate and work with special groups and programs to ensure priority registration is entered correctly and compliant with regulations. Coordinate and process late registration.
• 5. Provide outreach and marketing related to admissions and records; participate in meetings, conferences, and training as required.
• 6. Assist in organizing and coordinating the attendance accounting records including opening day rosters, and census rosters; assure the proper filing and maintenance of attendance records and reports.
• 7. Process Academic Renewal Petitions and work with counselors to ensure students meet the requirements for Academic Renewal.
• 8. Assist evaluator in the review, evaluation, and maintenance of academic records and transcripts; assist in determining if courses from other institutions meet requirements.
• 9. Coordinate, organize, and implement the Academic Standing process and notify students on their probation or dismissal status each term.
• 10. Assist and train staff and student workers as necessary.
• 11. Coordinate with the necessary departments to set up academic terms; update appropriate forms affecting student enrollment.
• 12. Provide specialized admission, registration, attendance, and enrollment information to faculty, staff, students, and administrators.
• 13. Assist in developing and producing enrollment reports for the Chancellor's Office and other reports as assigned.
• 14. Perform job-related duties as assigned.

Education and Experience:

Any combination equivalent to an associate's degree and three (3) years of student services or related field experience.

IMPORTANT:
To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration.

Materials submitted become property of the District and will not be returned, copied, or considered for other openings.

RANGE 22 ON THE CLASSIFIED SALARY

SCHEDULE:

Salary placement is at Step
1. Please  (Download PDF reader) to review current salary schedule.

Gina Snow

HR Recruiter

Pho…