Program Specialist; Contingent Funding

Program Specialist (Contingent on Funding)

Salary: $61,984.00 - $80,870.40 Annually
Job Type: Classified Regular
Job Number: 26-034
Closing: Continuous
Location: Imperial, CA
Division: Student Support Services

Representative Duties

BASIC FUNCTION

Under the direction of an assigned supervisor, performs a wide variety of daily functions associated with the day-to-day operations of a program including identifying and verifying students eligible for college programs and services, assisting in supporting the day-to-day activities of the program.

DISTINGUISHING CHARACTERISTICS

The incumbent in this classification performs duties in the administrative support in program operations. The work requires interaction with participants/students, faculty, staff, and others. The incumbent must possess well-developed organizational skills and communication skills with an emphasis on supporting program functions and ensuring program efficiency.

ESSENTIAL DUTIES & RESPONSIBILITIES
The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified.

1. Assist in assigned program's goals and objectives; assist faculty and staff in the administration of program requirements.

2. Prepare a variety of required reports related to program administration.

3. Process purchase orders; complete necessary business forms, assist with program budget processes, and adhere to established business policies and procedures.

4. Serves as the lead contact and reference source for staff, students, outside agencies, and the public regarding the assigned program; provides information and assistance in a variety of formats concerning program registration procedures, program content and requirements, and policies and procedures.

5. Assist in identifying eligible students; schedule and conduct sessions with potential students; provide information and assistance to students regarding the assigned program; respond to inquiries.

6. Interpret and explain program policies and eligibility requirements; conduct college and program and orientations; coordinate the dissemination of information on college programs and support services for students.

7. Assist students to navigate the financial aid process.

8. Ensure program eligibility for participants by confirming adherence to program requirements.

9. Assist in the preparation and planning of special events for the program.

10.Participate in meetings as assigned.

11. Provide training and supervision for students and temporary employees.

12.Perform other job-related duties as assigned.

Please  (Download PDF reader) to view the full job description.



Minimum Qualifications

EDUCATION AND EXPERIENCE: Any combination equivalent to an associate degree in the program-related field and two (2) years of experience in a student services capacity.

IMPORTANT:
To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration.

Materials submitted become property of the District and will not be returned, copied, or considered for other openings.

Supplemental Information


RANGE 18 ON THE CLASSIFIED SALARY SCHEDULE: Initial salary placement is normally at Step 1, no higher than Step
3. Please  (Download PDF reader) to review current salary schedule.

IMPORTANT:
First Review of Applications: Complete application packets will be accepted until the position is filled; but those received by January 23, 2026, are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.

For Additional inquiries please contact:
Gina Snow
HR Recruiter
Phone:
Email: gina.snow

EEO Information

Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

COMMITMENT TO EQUITY AND DIVERSITY

With the goal of ensuring the equal educational opportunity of all students, Imperial Valley College embraces diversity among students, faculty, staff, and the communities we serve as an integral part of our history, a recognition of the complexity of our present state, and a call to action for a better future. Embracing diversity means that we must intentionally practice equity and respect toward one another, and understand that discrimination and prejudices create and sustain privileges for some while creating and sustaining…