Preconstruction Administrator

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Preconstruction Administrator

The Project Administrator provides vital administrative support to the Preconstruction team, ensuring seamless project execution from start to finish. This role requires a high number of phone calls, attention to detail, and the ability to manage multiple tasks efficiently. This position is responsible for the production and gathering of project-related information and then tracking, filing, and distributing this information to all related parties.

* This is a full-time, in-office role.

• 1. Upload and Download solicitation and project files received
• 2. Assist Preconstruction Team Leaders with managing the subcontractor solicitation process
• 3. Set up, publish, and maintain Pre-construction opportunities in the company's construction management and project file management software - including all Drawings and Addenda Updates
• 4. Perform internet research and utilize other technology/software, as required, to improve Trade record keeping and alignment
• 5. Routinely update vendor/subcontractor information in the company's solicitation and trade development database
• 6. Assist the Trade Development Manager, as needed, with the prequalification of vendors/subcontractors
• 7. Analyze at the project level subcontractor coverage daily and make the appropriate daily contact and record efforts to procure the coverage
• 8. Requires thorough knowledge and understanding of process flow to ensure information released to Pre-construction Team Leaders is complete, accurate, and well-organized
• 9. General assistance to accounting, preconstruction, and company staff, as required
• 10. Document control: receive, file, track, and distribute all construction documents to the appropriate Preconstruction Project Team Members
• 11. Generate meaningful and accurate meeting minutes and distribute them timely once approved by the Preconstruction Team Leader
• 12. Effectively and accurately communicate relevant project information to the project team
• 13. Communicate ideas for improving company processes with a positive and constructive attitude and develop this attitude in others
• 14. Manages each project’s Preconstruction Checklist to ensure proper direction with associated fees, if any, are communicated to the Preconstruction Team
• 15. Routinely monitor and manage the Bids Email
• 16. Adhere to and assist with the Trade Development Program as defined in the Standard Operating Procedures
• 17. Participate in training and continuous improvement
• 18. Responsible for following standard operating procedures
• 19. Maintain and build working relationships with subcontractors, suppliers, architects, engineers, and clients.
• 20. Assure our highly rated subcontractors, suppliers, architects, engineers, and clients always receive extraordinary treatment and respect.

• A TEAM player. Having the ability to maintain flexibility and a positive attitude always
• Ability to read and understand construction specifications and drawings.
• Entry-level knowledge of standard estimating practices.
• Excellent oral and written business communication skills.
• Ability to multitask, prioritize, and handle pressure in a fast-paced environment.
• Strong analytical, organizational and problem-solving skills.
• Familiarity with the following software or internet-based programs is a plus: