Congress and Conferences Project Manager – Intertask PCO

Offering first-class, professional conference and event management services Canada-wide since 1973, Intertask Conferences, a JPdL company is a full-service company specializing in virtual, in-person and hybrid conferences and special events.

Our bilingual Professional Congress Organizer (PCO) and Destination Management Company (DMC) services include strategic planning and consulting, logistics, exhibition and sponsorship sales and fulfillment, site selection, financial management, association management, online registration and accommodation, speaker and abstract management, print production, and marketing and communications. Our team is familiar with cutting edge virtual business event technology and is well- informed regarding protocols and best practices for safe face-to-face events in a post-pandemic world.

If you like to be challenged, Intertask is the place for you! For over four decades, Intertask has coordinated thousands of captivating international, national and regional events for groups from 50 to 18,000. Our meticulous organizational skills and reliable logistical support guarantee our clients a flawless event and peace of mind. We have a great group of professionals, and our teamwork is unmatched.

Join us and watch your career soar!

This highly motivated individual is equally comfortable leading a team, being a team member, and/or working autonomously. This position contributes to the continued success of Intertask Conferences, which primarily services national and international associations, and public sector departments and agencies.

The individual is responsible for the client relations, management and implementation of assigned operational and logistical arrangements for conferences (in-person and virtual), trade shows and special events.

Our ideal candidate will have five or more years’ experience managing conferences and events for a PCO, association, hotel or event facility; know how to problem-solve on the fly and have a customer- centric attitude. Above all, the candidate enjoys working with people, and enjoys a fast-paced environment where no two days are the same.

Attention to Detail Flexibility Problem Solving Technically Inclined

Client Focused Time Management Creativity & Innovation Multitasking

Each client’s event and scope of work is unique; therefore, the key responsibilities may change from one client to the next.

• Understanding the fundamentals of event planning, including timelines, budgeting, and logistics coordination
• Familiarity with different types of events (conferences, trade shows, seminars, hybrid events) and their specific requirements
• Knowledge of risk management strategies and contingency planning

• Proficiency in creating and managing detailed budgets for large and small events
• Understanding cost control, return on investment (ROI), and financial reconciliation post-event

• Expertise in using event registration platforms like Pheed Loop, Fourwaves, Oxford Abstracts, Cadmium
  
  CD and Stova (Aventri)
• Knowledge of attendee database management, and name badge production
• Experience in managing VIP attendees, and on-site registration

• Experience working with a variety of conference suppliers: AV, display, venue, F&B, etc
• Knowledge of vendor procurement (RFP), contract negotiation, and relationship management
• Negotiation skills for securing favorable contracts with venues and vendors
• Ability to evaluate service quality and ensure timely delivery of contracted services

• Familiarity with speaker management, including briefing speakers and collecting presentation materials
• Understanding of event flow and spatial design to optimize attendee experience
• Knowledge of tools for audience engagement, such as live polling and interactive Q&A

• Technical aptitude and strong computer skills including proficiency with Microsoft 365 (Teams, Word, Excel, Outlook, PowerPoint, SharePoint)
• Experience with online tools such as:
  Survey Monkey, Constant Contact; social…