District Department Secretary - Facilities

District Department Secretary - Facilities

12-Month position paid on Level 5 of the salary schedule.

Qualifications

• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred.
• Minimum of five (5) years educational office personnel experience or experience in a specialized field and/or a degree in the appropriate field required.
• Computer skills and/or experience required.
• Typing and/or keyboarding skills required.
• Working knowledge of standard office machines required.
• Communication and interpersonal skills.
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position.
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable.

Fair Labor Standards Act Status

Non-Exempt

Reports To

Office/Department Administrator

Job Goal

Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District’s educational program and students’ success.

Performance Responsibilities For District Office Personnel

• Performs various office management tasks.
• Operates computers, copiers, office machinery and equipment with a high degree of skill.
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned.
• Performs duties to achieve high levels of customer service.
• Performs other duties as assigned in order to carry out functions of the office.
• Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel.
• Deals courteously with visitors, parents, students, and staff.
• Cooperative, flexible and shows good judgement/discretion in interpersonal interactions.
• Represents self, school and District positively.
• Responds in a timely manner to informational requests.
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures.
• Demonstrates good safety practices and adheres to all District rules, regulations and policies.

Performance Responsibilities For District Secretary

• Performs budgetary and bookkeeping tasks.
• Takes inventory and orders equipment and supplies, as needed.
• Assists with the processing of accounts payable, which may include paying bills, preparing vouchers, printing checks, etc.
• Processes applications for government financial assistance.
• Generates reports, as requested.
• Assists in the coordination of district functions, special events, and curriculum activities.
• Posts district information.
• Drafts correspondence.
• Assists with employment procedures, which may include gathering and reviewing employment applications, checking applicant references, scheduling interviews, preparing employment forms, and ensuring new hire paperwork is completed.
• Trains clerical staff, as necessary.
• Collects and ensures confidentiality of standardized tests taken by district students.
• Collects, compiles, and does database entry of information, such as student data, payroll/timesheet records, and other record-keeping data.
• Maintains student and employee files.
• Greets and provides information to students, parents, and guests warmly; functions as an ambassador for ISD.
• Answers telephones, transfers calls, and takes messages.
• Performs secretarial duties, such as typing, correspondence, opening mail, ordering supplies, etc.
• Maintains calendars.
• Performs other responsibilities as necessary to carry out the functions of the office.

Terms Of Employment

District Secretaries will be employed for eleven or twelve month positions. The salary and work year will be established annually by the Board of Education.

Evaluation

Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation – Office Personnel.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Primary and Secondary Education

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