Executive Assistant - BCL

Executive Assistant - BCL### Executive Assistant - BCLApply:
Ridgedale, MO (Big Cedar Lodge):
Full time:
Posted Today:
End Date:
December 23, 2026 (30+ days left to apply):
R271072
** ON-SITE ONLY-THIS IS NOT A REMOTE POSITION *
* **
* POSITION SUMMARY:

*** This role is vital in supporting the executive team by ensuring efficient management of tasks, and coordination of various meetings, appointments, and events.  
**
* ESSENTIAL FUNCTIONS:

**** Coordinate logistics for meetings, including preparing agendas, booking meeting rooms, arranging catering and setting up conference rooms
* Arrange air travel, hotels, and other transportation and travel needs for domestic and international travel; prepare travel documents for executives, staff and guests
* Review and reconcile expense receipts and invoices; prepare and process expense reports to ensure accuracy, compliance, and proper categorization
* Manage logistics for internal and external meetings, events, conferences, and presentations
* Facilitate communication between President and other executives and staff, as well as with a broad range of external stakeholders
* Manage and prioritize incoming correspondence, ensuring prompt responses
* Handle confidential and sensitive information with the highest level of discretion
* Maintain accurate and up-to-date filing and trace systems
* Facilitate meetings, both in person and online via Zoom or Teams, providing AV support as necessary
* Greet visitors and VIP guests and assist in meeting their needs
* Plan, assist, and travel to provide staff support for special events as necessary
* Conduct research and draft memos and PowerPoint presentations
* Driving executives to meetings, appointments, airports, and other destinations as needed, safely and efficiently, while maintaining a high level of service and confidentiality.
* ALL OTHER DUTIES AS ASSIGNED  
*** EXPERIENCE/

QUALIFICATIONS:

**** Minimum Degree

Required:

High School Diploma or Equivalent
* Preferred Degree:  Bachelor's Degree
* Certificate(s) or License(s): N/A
* Years of experience: 2 years’ experience in administrative support to executive leadership
* Valid Driver’s License with clean driving record required  
*** KNOWLEDGE, SKILLS, AND ABILITY:
**** Writing - Communicating effectively in writing as appropriate for the needs of the audience.
* Basic Computer Skills - Using basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.).  Must be highly proficient in Microsoft Office products and Zoom meetings.
* Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
* Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
* Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules that apply to job (e.g., OSHA, EPA, ADA, CFC, NFPA, ASI).
* Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
* Analytical/Critical Thinking - The ability to gather and organize information using a logical and systematic process; recognize patterns and relationships in complex data; examine data to identify implications, problems and draw appropriate conclusions; generate alternative solutions to problems; evaluate strengths, weaknesses and consequences of alternative solutions and approaches to solving problems.
* Education and Training - Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the…