Accounts Payable Specialist

Location: Najafgarh

Job Summary:

We are looking for an  Accounts Payable Executive  responsible for managing purchase accounting, vendor reconciliation, payment tracking, bank transaction posting, and GST-related compliance. The role requires strong attention to detail, coordination with internal teams and vendors, and adherence to financial processes and timelines.

Key Responsibilities:

1. Purchase Accounting
Timely and accurate booking of purchase invoices in the accounting system ( Zoho/Tally ).
Verification of invoices with PO/GRN and supporting documents.
Booking of expenses, advances, and debit/credit notes as per process.
Ensure all bills are accounted within defined TAT.
Maintain proper filing and documentation for audit purposes.

2. Vendor / Party Reconciliation
Regular reconciliation of vendor ledgers and statement of accounts.
Identification and resolution of discrepancies with vendors.
Follow-up for pending invoices, credit notes, and confirmations.
Maintenance of accurate outstanding payable records.

3. Payment Tracking & Processing
Preparation of vendor payment schedules based on due dates and credit terms.
Tracking of payments and updating payment status in ERP.
Support in preparation of ageing reports and payment proposals.
Coordination with approvers for timely payment release.

4. Bank & Transaction Management
Daily bank transaction categorization and posting in books.
Reconciliation of bank statements with vendor payments and purchases.
Support in month-end closing activities related to AP.

5. GST & Compliance Support
Support in GST 2B reconciliation with books.
Verification of GST compliance of vendors.
Assistance in e-invoicing and documentation for audits.

6. Coordination
Work closely with procurement, finance, and user departments.
Resolve invoice, PO, and GRN related queries.
Maintain audit-ready records and MIS reports.

Required Skills & Competencies
Experience in  Purchase Entry, Vendor Reconciliation & Payment Tracking
Knowledge of  Bank Categorization & Reconciliation
Working knowledge of  Zoho / Tally / ERP
Understanding of  GST, 2B reconciliation & vendor accounting
Proficiency in  MS Excel (VLOOKUP, Pivot, Ageing)
Good communication and coordination skills
Strong attention to detail and process orientation

Qualification & Experience

Education:

B.Com / M.Com / MBA (Finance)

Experience:

1–3 years in Accounts Payable / Vendor Accounting
Industry experience in trading/manufacturing will be preferred.