Accounts Payable Accountant

Location: Mohali

Location:

IDAS Global, Mohali (Sector 74, Near Ajit Samachar)
Department:
Accounts

Reports to:

Chartered Accountant (Team Lead)
Team Size: 5 accounting staff

Work Hours:

Mon–Fri 11:00 AM–9:00 PM;
Sat 11:00 AM–5:00 PM

Position Summary
Responsible for end-to-end accounts payable and purchase order management on Odoo ERP, ensuring timely and accurate supplier payments, vendor reconciliation, month‑end support, MIS contributions, and continuous process improvements.

Key

Duties & Responsibilities
- Invoice Management:
Receive, review, code, and process vendor invoices; match against POs and receiving documents.
- Purchase Orders:
Create and manage POs in Odoo ERP; ensure POs align with purchase requests and approvals.
- Payment Processing:
Schedule and execute payments (bank transfer/NEFT/RTGS/checks/ACH/wire) accurately and within terms to maximize discounts and avoid penalties.
- Reconciliation:
Reconcile vendor statements monthly; resolve discrepancies and outstanding balances.
- Vendor Relations:
Act as primary contact for vendor payment inquiries, manage disputes, and maintain accurate vendor records (including KYC/W-9s/tax docs).
- Compliance & Reporting:
Ensure adherence to company policies, internal controls and tax requirements; support audits and statutory documentation (GST/VAT where applicable).
- Month-End Closing:
Assist with posting, accruals, cutoffs, journal entries and AP reconciliations for month‑end and year‑end close.
- MIS & Analysis:
Prepare and deliver weekly/monthly AP inputs and reports (aging, payment forecasts, cash outflow); assist team in MIS consolidation and validation.
- Team Support & Improvements:
Provide guidance to AP team members, propose and help implement process improvements and automation in Odoo ERP.

Key Result Areas (Examples)
- Invoice Processing Accuracy: ≥ 99% error-free postings monthly.
- Timely Payments: ≥ 98% payments processed on or before due date.
- PO Timeliness & Accuracy: 100% POs raised for approved requests within 24–48 hours; ≤ 2% PO discrepancies.
- PO–Invoice Alignment: ≥ 98% invoices matched to POs/GRNs or escalated within 5 working days.
- Supplier Reconciliation:
Top 50 suppliers reconciled monthly; ≥ 90% discrepancies resolved within 15 days.
- MIS Timeliness & Quality:
Weekly inputs within 1 working day of cut-off; monthly reports within close timelines with zero material errors.
- Compliance: 100% new vendor KYC/tax docs completed within 7 working days.

Qualifications & Skills

- Experience:

5–6 years in AP, accounting or finance roles; ERP experience (Odoo preferred; SAP/Oracle/Quick Books acceptable).

- Education:

Commerce Graduate;
Bachelor’s in Accounting or Finance.
- Technical:
Proficient in MS Excel and Microsoft Office; familiarity with invoice automation tools and payment banking processes.

- Soft Skills:

High attention to detail, strong organization and time-management, analytical and reconciliation skills, effective communication, and stakeholder management.

Equal Opportunity
IDAS Global is an equal opportunity employer.