APAC Payroll & Finance Operations

Location: Noida Sector 27

Job Description – APAC Payroll & Finance Operations

Job Title:

Team lead
Department:  Finance & Payroll
Industry:  Staffing / Recruitment / Workforce Solutions

Employment Type:

Full-Time
CTC  – 7,00,000 Lakh- per annum (including 1 month bonus)

Position Summary
We are seeking an experienced  APAC Payroll & Finance Operations professional  to manage end-to-end payroll and finance activities for our staffing operations across APAC countries.
The role will be responsible for  employee timesheet validation, payroll processing, accounts receivable (AR), accounts payable (AP), invoicing, payment processing, payroll reconciliation, and finance coordination  across multiple APAC entities.
The ideal candidate should have experience working in the  staffing, recruitment, professional services, or contingent workforce industry , where payroll and client billing are driven by employee/contractor timesheets.

Key Responsibilities
1. APAC Payroll Processing
Manage end-to-end payroll processing for employees and contractors across assigned  APAC countries .
Coordinate payroll inputs including new hires, terminations, salary changes, bonuses, incentives, overtime, allowances, deductions, leave, reimbursements, and other payroll adjustments.
Review and validate payroll data before submission to local payroll vendors or internal payroll systems.
Coordinate with local payroll providers and internal HR/Finance teams to ensure payroll is processed accurately and on time.
Review payroll registers and variance reports before payroll approval.
Ensure employees are paid according to the applicable payroll calendar and local requirements.
Coordinate statutory payroll-related payments and filings with local vendors/teams.
Maintain payroll records and supporting documentation for audit and compliance purposes.
Perform post-payroll reconciliation between payroll registers, bank payments, and accounting records.
2. Timesheet Management & Review
Review employee and contractor timesheets for completeness and accuracy.
Validate  regular hours, overtime, holidays, leave, and other billable/non-billable hours  before payroll processing.
Ensure timesheets have appropriate client/manager approvals.
Follow up with employees, recruiters, account managers, and client teams for missing or incorrect timesheets.
Identify discrepancies between employee timesheets, payroll hours, and client-billable hours.
Maintain effective controls to prevent duplicate, incorrect, or unauthorized payments.
Ensure approved hours are processed within established payroll cut-off timelines.
3. Payroll & Finance Reconciliation
Reconcile payroll payments with payroll registers and bank transactions.
Reconcile payroll expenses, employee deductions, statutory liabilities, and related balance-sheet accounts.
Reconcile client billing against approved timesheets and payroll records.
Identify and investigate differences between  payroll, billing, AR, AP, bank, and GL records .
Prepare payroll journals and supporting schedules for accounting entries.
Support month-end, quarter-end, and year-end financial close activities.
Maintain supporting schedules for payroll accruals, outstanding liabilities, and other finance-related balances.
4. APAC Compliance & Coordination
Coordinate with payroll vendors, tax consultants, accounting firms, banks, and other service providers across APAC.
Support compliance with applicable payroll, tax, social security, provident fund, pension, and employment-related requirements.
Maintain country-specific payroll calendars and statutory payment deadlines.
Support employee onboarding and termination activities from a payroll and finance perspective.
Assist with payroll, financial, statutory, and internal audits.
Maintain organized documentation and audit trails for…