Deputy Director-Administration

Location: Mohali

Job Summary

The Deputy Director – Administration is responsible for overseeing and strengthening administrative systems, policies, and operations of the organization. The role ensures efficient functioning of administrative services including human resources, facilities, procurement, compliance, and general administration, while supporting strategic and operational goals.

Key Responsibilities

Administrative Management

Oversee day-to-day administrative operations and ensure smooth functioning of departments.
Develop, implement, and review administrative policies, procedures, and systems.
Ensure effective coordination among various administrative units.

Financial & Resource Administration

Assist in preparation and monitoring of administrative budgets.
Oversee procurement, contracts, inventory, and asset management.
Ensure cost-effective utilization of resources.

Facilities & Infrastructure Management

Manage office facilities, buildings, transport, security, and housekeeping services.
Coordinate maintenance, repairs, and infrastructure development projects.
Ensure safety, security, and statutory compliance of premises.
Ensure compliance with government regulations, statutory requirements, and audit observations.
Oversee record management, documentation, and administrative reporting.
Support inspections, audits, and accreditation processes.

Planning & Coordination

Assist the Director in strategic planning and implementation of administrative initiatives.
Represent the administration in internal committees and external meetings as required.
Handle grievances and resolve administrative issues effectively.

Required Qualifications

Master’s degree in Public Administration / Business Administration / Management or a related field.
Minimum 10–15 years of relevant administrative experience.
Experience in government, academic institutions, healthcare, or large organizations preferred.
Strong leadership and team management skills
Excellent knowledge of administrative rules, procedures, and compliance
Strong communication, coordination, and interpersonal skills
Problem-solving and decision-making ability
Proficiency in office automation tools and administrative systems

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