Receptionist, Administrative​/Clerical

Location: Kashipur

About the Role
Naini Papers Limited is looking for a professional and well-presented Receptionist to manage the front office. The ideal candidate should have strong communication and interpersonal skills, hands-on experience in guest handling, and good working knowledge of MS Excel and MS Office.

The candidate will be responsible for creating a welcoming experience for visitors, managing front-desk operations, handling calls and correspondence, and providing administrative support.

Key Responsibilities
Manage the reception/front desk and ensure a professional and welcoming experience for all visitors and employees.
Greet and attend to guests, clients, vendors, candidates, and other visitors and guide them appropriately.
Manage incoming and outgoing telephone calls, messages, emails, and general correspondence.
Maintain visitor records, meeting schedules, and front-office documentation.
Handle guest hospitality arrangements, including coordination for tea/coffee, meeting rooms, and other requirements.
Maintain and update records and reports using MS Excel.
Coordinate with Administration, HR, Security, and other departments for smooth front-office operations.
Ensure the reception area and meeting rooms are maintained in a clean, organized, and professional manner.
Handle courier/document movement and maintain appropriate records.
Provide general administrative support to the Head Office as required.
Maintain confidentiality while handling visitor, employee, and company-related information.

Required Skills & Competencies
3–5 years of relevant experience in Reception, Front Office, Administration, or Hospitality.
Hands-on knowledge of MS Excel, Word, Outlook, and MS Office.
Strong communication and guest-handling skills with good command of English and Hindi.
Professional, presentable, courteous, and service-oriented personality.
Good coordination, organizational, and multitasking skills.