Executive Assistant

Location: Vasanthanagar

Job Description:

Executive Assistant

Male Preferred for this Role

About the Role
We are seeking a highly organized, proactive, and detail-oriented  Executive Assistant (EA)  to provide comprehensive administrative and executive support to senior leadership. The ideal candidate will be responsible for managing schedules, coordinating meetings and travel, handling confidential information, preparing reports and presentations, and ensuring timely follow-up on key tasks and action items.
The role requires excellent communication, coordination, time-management, and multitasking skills, along with the ability to work independently in a fast-paced business environment.

About US:

STURLITE Electric Pvt. Ltd .  is a Bengaluru-based electrical products company established in 2009. The company offers a wide range of lighting solutions, wires & cables, switches, switch gear, and distribution boards for residential, commercial, and industrial applications. STURLITE has expanded its presence across India with a growing dealer network and a focus on quality, innovation, reliability, and affordable electrical solutions.

Key Responsibilities
Manage the executive's calendar, appointments, meetings, and daily schedule.
Coordinate internal and external meetings with senior management, clients, vendors, and other stakeholders.
Prepare meeting agendas, presentations, briefing documents, and other required materials.
Attend meetings, prepare Minutes of Meetings (MoM), and track action items to ensure timely closure.
Manage emails, calls, correspondence, and other communications on behalf of the executive.
Prioritize incoming communication and ensure important matters are highlighted and escalated appropriately.
Coordinate domestic and international travel arrangements, including flights, hotels, transportation, itineraries, and travel documentation.
Maintain and organize confidential documents, records, reports, and business information.
Prepare MIS reports, presentations, trackers, dashboards, and management reports as required.
Coordinate with various departments to collect information and ensure timely completion of assigned tasks.
Follow up with internal and external stakeholders on pending activities and commitments.
Support the executive in monitoring key projects, deadlines, and business initiatives.
Assist in organizing conferences, business meetings, events, and leadership visits.
Handle expense statements, travel claims, invoices, and other administrative documentation as required.
Act as a professional point of contact between the executive and internal/external stakeholders.
Maintain a high level of confidentiality while handling sensitive business and personal information.
Maintain an organized filing and document-management system, both physical and digital.
Support the executive in preparing reports, letters, emails, presentations, and other official communications.
Coordinate with other Executive Assistants, Personal Assistants, and administrative teams whenever required.
Anticipate the executive's requirements and proactively ensure necessary information, documents, and arrangements are available.
Handle multiple priorities simultaneously while ensuring accuracy and timely execution.
Perform any other administrative or coordination responsibilities assigned by senior management.

Required Skills
Excellent verbal and written communication skills.
Strong organizational and time-management abilities.
Excellent calendar and schedule management skills.
Strong follow-up and coordination skills.
Ability to multitask and manage competing priorities.
Strong attention to detail and accuracy.
Professional interpersonal and stakeholder-management skills.
High level of confidentiality and discretion.
Strong problem-solving and…