Front Office Executive

Location: Gujrat High Court

Role Overview
The Front Office Executive will be responsible for managing the reception desk and ensuring smooth day-to-day operations at the front office. The role requires excellent communication, organizational, and interpersonal skills to provide a professional and welcoming environment for visitors, employees, and clients.

Key Responsibilities
Greet and welcome visitors and guests, ensuring a positive first impression of the organization.
Manage the front desk and telephone switchboard operations, including answering calls, routing them to appropriate departments, and placing outgoing calls when required.
Ensure the reception desk is staffed and fully functional during office hours.
Handle conference/meeting room bookings efficiently.
Respond to general inquiries and provide accurate information or assistance to visitors and callers.
Manage the process of ordering business cards for staff as per the company’s defined process.
Oversee the housekeeping and professional upkeep of the reception area, ensuring newspapers, magazines, and other materials are neatly organized.
Promote a friendly and welcoming office environment.
Be familiar with security and emergency procedures; coordinate with security personnel in case of breaches or problem situations.
Support in initiating emergency procedures as per location-specific response guidelines.
Assist in raising purchase orders, invoice tracking, and ordering office essentials/medicines on time.
Provide administrative support to other office functions as required.

Qualifications & Skills
Bachelor’s degree in any discipline (preferred).
2–4 years of experience in a front office, receptionist, or customer-facing role in a corporate environment.
Excellent communication skills (verbal and written).
Strong organizational and multi-tasking abilities.
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
Professional demeanor with the ability to handle sensitive information discreetly.
Strong interpersonal skills with a customer service orientation.