HR Operations Executive

Position: HR Employee Operations Executive
Location: Ernākulam

To execute and support all employee lifecycle transactions accurately, on time, and in compliance with company policies and legal requirements, ensuring a seamless employee experience and high data quality within HR systems.

FUNCTIONAL RESPONSIBILITIES

Pre-Joining & Onboarding Support
Prepare and issue offer letters, collect joining documents, and verify candidate details
Initiate and track background verification (BGV) and ensure timely closure
Collect and validate bank details, personal information, and statutory forms (PF, ESI, etc.) prior to joining
Create employee codes and onboard new hires in Darwinbox
Coordinate onboarding logistics — induction scheduling, , and system access setup
Respond to pre-joining queries and ensure smooth candidate-to-employee transition
Employee Lifecycle Transactions
Execute employee data changes related to confirmations, transfers, promotions, grade changes, and deputations in HRMS
Update and maintain accurate records for personal, organizational, and employment details
Coordinate with HRBPs and Payroll for employee movements and ensure timely reflection in systems
Track and close lifecycle workflows within defined SLAs and maintain documentation for audit readiness
Exit & Separation Processing
Process employee resignations and exit formalities in Darwinbox, ensuring timely clearance initiation
Coordinate for final settlement inputs, benefits discontinuation, and generation of relieving letters
Ensure all exit documentation is complete, archived, and compliant with policy and legal standards
Support exit interview coordination and experience tracking
Data Accuracy & System Updates
Maintain 100% accuracy of employee data in HRMS and ensure alignment with payroll and compliance systems
Conduct periodic data validations and reconciliations to identify and rectify errors
Escalate discrepancies or process deviations to the Lead – Employee Operations for resolution
Ensure confidentiality and adherence to data privacy norms at all times
Coordination & Stakeholder Support
Collaborate with HRBPs and COE teams for smooth transaction flow
Support query resolution related to lifecycle actions in coordination with the HR Helpdesk
Provide timely inputs and reports to internal stakeholders as per defined timelines
Maintain professionalism and service orientation in all employee and stakeholder interactions
Continuous Improvement
Identify recurring issues or process bottlenecks and suggest improvements to enhance efficiency
Support automation and workflow simplification initiatives within Darwinbox
Participate in process standardization, documentation, and best practice sharing across HRSS

EXPERIENCE

3+ years of experience in HR Operations or Shared Services handling employee lifecycle activities
Hands-on experience with Darwinbox (preferred) or other HRMS tools such as SAP Success Factors, Workday, or Oracle
Understanding of payroll linkages, compliance documents, and HR data workflows
Strong MS Excel and HR data handling skills
Graduate in Human Resources, Commerce, or Business Administration (Postgraduate preferred)